Administrative Assistant

Reference Number: 3995

Category: Management & Administration

Department: Cancer Services

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• Fixed term, 8-month parental leave cover
• Part time – 24 hours per week (Mon, Tues and Wed)
• Heidelberg location, with multiple public transport options

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Department

The Medical and Cancer Services Division is one of six divisions within the Chief Operations Officer Directorate of Austin Health. The Division's clinical services operate across all three Austin Health campuses and Ballarat Health Services (BHS) within the Ballarat Regional Integrated Cancer Centre (BRICC) and comprise a complex range of national, state-wide organizational wide and specialty clinical services.

About the role

As the Administration Assistant your role will be to provide high quality administrative and secretarial support to the Medical Oncology Director and clinical unit within the Olivia Newton-John Cancer Wellness and Research Centre.

A regular day will see you:

• Provide administrative support for unit meeting structures and events including meeting room bookings, electronic diary invitations, preparation and circulation of agendas/papers, minute taking and typing and circulation of minutes.
• Maintain the Medical Unit Rosters, the Unit Handbook and Protocol Manual.

About you

As the Medical Oncology Administrative Assistant, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You'll bring energy and drive to your work and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• Organisation skills, the ability to prioritise work and multi-task in an extremely busy environment.
• Demonstrated excellence in customer service.
• Ability to work collaboratively as a supportive member in a large and diverse team.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.

• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.

• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.

• Mentoring and career development opportunities.

Work with us

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don't meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Donna Vains, Administrative Manager at

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: 5 October 2025