Administration Coordinator

Job description

Agency Department of Education and Training Work unit VET in Schools and Careers

Job title Administration Coordinator Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 37846 RTF Closing 01/12/2025

Contact officer Renee Boardman on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and

accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the

recruitment process or job, please discuss this with the contact officer. For more information about applying for this

position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

The Administration Coordinator provides a high level of administrative and financial support for the VET in Schools and

Careers Unit within the training and skills environment.

Context statement

Skills NT's role is to build a skilled and capable workforce through vocational education and training (VET) that meets

the needs of Territorians, industry and community. The VET for Secondary Students team provides and advice and

support to schools and regions to enable delivery of VET programs that contribute to an NTCET pathway or help build

suitable post-school destination pathways into industry.

Key duties and responsibilities

1. Act as a central triage point and manage the workflow of the work unit efficiently to ensure timely responses and

systems and processes are functioning appropriately.

2. Provide administrative support and advice to staff in the unit regarding timelines, protocols, document content and

presentation and operation issues and assist in the coordination and review of briefs, allocation of requests and

correspondence, including policy and briefing papers, cabinet submissions, letters and emails.

1. Coordinate diaries, arrangements for meetings, workshops and training sessions held internally and/or externally,

including organising travel arrangements and preparation of briefing packages.

1. Support the directors and division with a range of administrative processes including procurement, financial

management, scheduling and resource allocation, travel and management of equipment and resources.

1. Provide staff training and mentorship in financial systems such as NTG Pay, GrantsNT, TRM, TRIPS, MYBIZ and GAS

Wizards or similar or ability to learn quickly.

Selection criteria

Essential

1. Sound organisational skills with a high degree of accuracy and attention to detail and demonstrated experience

providing high quality administrative support including managing diaries, emails and organising travel.

2. Experience with booking, overseeing and coordinating travel.

3. Self-motivated, adaptable, and ability to work well both within a team and independently to deliver timely and quality

outcomes with demonstrated ability to prioritise workload, meet deadlines.

4. Understanding of government processes and systems, including general finance and procurement processes or

the ability to quickly acquire.

5. High level skills in the use of information technology such as Microsoft Word, Excel, Outlook, records management

and mainframe systems or similar systems.

Desirable

1. Certificate III in Business Administration or similar qualification.

Further information

The successful applicant will be expected to have, or have the ability to obtain prior to commencement, a NT Working with

Children Notice (Ochre Card), and a northern territory driver's license. Applicants should also familiarise themselves with the

NTPS Capability Framework (CF) which applies to all NTPS employees. The CF is available here.