Administration Officer

Join Indie Education, a leader in alternative education, as our Workplace Health and Safety (WHS) Administration Officer based in Greensborough, Victoria.

Reporting to the Head of IR and Risk and working collaboratively with the IR & Risk team, you will play a pivotal role in strengthening Indie's safety protocols and compliance systems, ensuring regulatory compliance and fostering a workplace culture at Indie Education that values safety and respect.

This is your opportunity to contribute meaningfully to both workplace safety and the broader community. If you are passionate about championing student and employee wellbeing and creating a safe and supportive learning environment, we would love to hear from you

About Indie Education:

Indie Education, delivers flexible, inclusive education and training services that meet the evolving needs of diverse learners and communities across Australia.

Our programs span secondary schooling, vocational education, supported employment and community-based learning. All our programs are designed to re-engage individuals with education through personalised, strengths-based approaches. Grounded in adult learning principles, our services foster autonomy, mutual respect, and responsibility. We create environments where learners and educators thrive together, with a strong focus on wellbeing, accessibility and positive educational outcomes.

Our shared mission is to respond to the learning needs of Australian communities in a positive manner, underpinned by strong corporate governance and financial management. Our core values of respect, innovation, self‑development, and teamwork underpin every aspect of our work.

Key Selection Criteria:

• Cert IV in Work Health & Safety (preferred but not essential).
• Knowledge and understanding of WHS principles, practices, and legislative requirements.
• Minimum of 2 years' experience working in the WHS space.
• Solutions-focused with the ability to deal with issues and change in a proactive, positive, and dynamic way.
• Strong communication and interpersonal skills, with the ability to engage effectively with stakeholders at all levels.
• Strong organisational and time-management skills, with a proven ability to manage multiple tasks and competing priorities.
• Ability to maintain confidentiality and handle sensitive information.

Key Responsibilities:

As a WHS Administration Officer you will:

• Provide administrative and operational support to the WHS team member and Head of IR and Risk including data entry, document preparation and record keeping maintenance.
• Maintain and update the WHS management system (Rapid Global) to ensure data accuracy and compliance (training provided).
• Maintain WHS files to ensure they are accurate, complete and compliant.
• Prepare WHS correspondence to employees and other ad hoc correspondence using Indie Education templates.
• Supporting WHS projects and contributing to continuous improvements systems and strategies.
• Assist with WHS investigations and gathering information for incident reviews.
• Supporting the identification and implementation of hazard control measures.
• Participating in internal WHS audits.
• Assist with work cover related matters, Return to Work Plans, payroll summaries, file management etc.
• Assist in the review and update of WHS policies and procedures and compliance tools.
• Support the IR & Risk Team as required.

Essential Requirements:

• Valid Working with Children's Check from relevant state authority.
• Annual National Police Checks issued in the 3-months prior to appointment.

Benefits and Perks

• Annual professional development allocation and study time during work hours.
• Travel opportunities to visit other sites across Australia.
• 15 days of paid personal leave, plus comprehensive paid parental leave provisions.
• Uniform, laptop and mobile phone provided.
• As a registered Public Benevolent Institution (PBI), we offer access to tax‑effective packaging via Maxxia: up to $15,900 per (FBT) year (plus up to $2,650 for meals & entertainment) to significantly boost your take-home pay
• Large national organisation with internal mobility opportunities.
• Unlimited access to a complimentary wellness program via Sonder for both you and your immediate family, featuring confidential, professional counselling, diverse mental health resources, and broader wellbeing initiatives designed to support personal and family resilience.

Remuneration:

• Level 5 (AWCC Enterprise Agreement $69,281per annum plus superannuation.

Hours of Work:

• Monday to Friday – 8.30 AM. to 4.36 PM.
• Annual Shutdown Period during Christmas/New Year period (Dec/Jan,10 A/L days).

Ready to Apply?

• Submit your application via SEEK's 'Apply' button, which will redirect you to Indie Education's recruitment portal.
• For enquiries, please contact Chris Cornwall, Head of IR and Risk )
• Applications close on 05 September 2025.**All applications will be reviewed upon submission and applicants may be interviewed and appointed prior to this date.

Commitment to Safety & Inclusion:

Indie Education is proud to be a child-safe organisation committed to the safety, wellbeing and inclusion of all students. Applicants should familiarise themselves with our child safety policy, code of conduct, and commitment to child safety, available on our website.

Indie embraces diversity and encourages applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people with disabilities.