Office Coordinator

Our Story:

Creating Links is a leading not-for-profit multicultural community service provider, that is dedicated to delivering the highest quality of standards and service across South-West Sydney and the Greater Sydney region. Garnering a deep and rich history of more than 50 years, we understand the importance of culture and community. Today, we have grown to provide Disability services, Foster Care, Child & Family services, and Financial Wellbeing. We are committed to delivering a holistic person-centered approach combined with a strong passion and focus on providing quality support and service excellence.

Why You'll Love Working With Us

 Inclusive Culture – Work in a team that values diversity and genuine collaboration.

 Salary Packaging – Maximise your take-home pay with generous salary packaging (up to $15,900 pa) and a $2,650 meals & entertainment card.

 Grow Your Skills – Access internal and external training to support your professional development.

 Wellbeing Support – Employee Assistance Program for you and your family.

 Make an Impact – Be part of a trusted community organisation that listens, innovates, and strives for better outcomes every day.

Rewards Shopping Discount– perks on over 500 retailers, thousands saved every year.

Novated Lease – Novated Lease Tax Benefits

In this role you will:

• Provide efficient administrative support to the CEO and Executive team.
• Prepare to a high standard communication including emails, letters, reports, presentations and assist with social media and website content as required.
• Coordination of meetings, including arranging venues/rooms, preparing agendas, minute taking and dealing with associated correspondence.
• Ensure communications are recorded accurately and monitored to ensure response in an appropriate and timely manner.
• Arrange travel and accommodation as required
• Oversight of reception and reception role, working collaboratively to ensure effective cover across business hours.
• Maintain and present Board packs and minutes to all Board Members.
• Maintain Board records and documentation.
• Coordinate all property repairs and maintenance and communicate as required with property manager
• Fleet management including ensuring servicing, maintenance, vehicle repairs, insurance, registration and documentation
• Support staff with addressing IT issues and enquiries to external IT provider
• Undertaking analysis tasks and preparation of reports documenting findings as required.
• Managing or assisting in delivering projects. This includes project planning, stakeholder engagement, internal and external reporting, and any other project management activities required.
• Organise all activities relating to events and functions including, but not limited to, venues, invitations, catering, accommodation, and travel.
• Manage contracting systems, ensuring contracts are maintained and up to date
• Other duties specified in the PD

What you bring to the role:

• Demonstrated knowledge and skills in office coordination and management
• Proficient in Microsoft Office suite of programs
• Proficient use of systems that assist with project management and presentations
• Excellent verbal and written communication and interpersonal skills
• Demonstrated experience in accurate and timely minute taking for meetings, including the ability to capture key discussion points, actions and decisions.
• Strong attention to detail, documentation, administration, and timely communication
• High level of problem-solving skills and proficient in strategies and systems management
• High level of initiative and reliability
• Ability to multi-task and manage competing priorities
• Ability to work independently as well as part of a team
• Proven experience dealing with confidential information
• Ability to work within a team environment
• Current NSW Working with Children Check
• Ability to obtain a National Police Check

Desirable criteria:

• Experience in a NFP environment
• Experience of project management and project management support.

Ready to build safer, stronger, and more connected communities?

Bring your experience, your insight, and your commitment to the role where your work truly matters.

Applications are reviewed as received — so don't wait