Administration Assistant

2 days ago

Mount Waverley, Victoria, Australia bb8fbd86-8ae8-4f9b-9973-917b9336780c Full time $50,000 - $70,000 per year

Plan B Group has been recognised by the Australian Financial Review as one of the Best Places to Work – a testament to our exceptional workplace culture, people-first mindset, and commitment to wellbeing.

Join a team where respect, positivity, and passion drive everything we do. We're looking for someone who thrives on collaboration, brings energy and integrity to their work, and is excited to grow, innovate, and make a real impact every day.

About us:

The Plan B Group, delivers holistic solutions across Communications, Auditing, Engineering, Design, and Project Management. Due to continued growth, we're excited to offer a rare opportunity for a Administration Assistant to join our high-performing, Communications Team.

The Administration Assistant will report directly to the Project Administration Manager and will be responsible for supporting various administrative and coordination functions across the Plan B Communications team.

Previous administrative experience will be highly regarded however not essential, as all necessary training will be provided.

Key responsibilities include, but are not limited to:

  • Providing general administrative support to the Project Administration Manager & the broader Communications team.
  • Serving as the primary administrative support for the Communications Design & Project Management teams.
  • Assisting in the preparation and coordination of fee proposals & associated documentation.
  • Coordinating authority audits, including submission of required documentation & ongoing compliance tracking.
  • Managing the end-to-end tendering process, including documentation preparation & submission tracking.
  • Coordinating new project applications & overseeing the management of carrier service contracts.
  • Completing & submitting carrier documentation & processing update requests as required.
  • Assisting in the preparation & formatting of client reports.
  • Liaising with clients and relevant authorities to facilitate project requirements & maintain strong working relationships.
  • Supporting the invoicing process by preparing & coordinating invoice requests.

What sets us apart and makes our team choose us?

  • The Plan B Way Benefits: Each year, enjoy an additional 5 days of gifted annual leave over the Christmas break, on top of your regular leave entitlements.
  • Professional Growth:We support your career development with opportunities for training and advancement, helping you reach your career goals.
  • Team Cohesion:Join a close-knit team that values collaboration and enjoy regular morning teas, team-building activities and staff functions.
  • Industry Connections:Expand your professional network with valuable networking opportunities within the industry, opening doors to new possibilities.

Application Details:

Don't wait – apply now

Be sure to include a letter of application outlining why you should be considered for an interview, along with your resume. Please note, applications submitted without a cover letter will not be reviewed.

Candidates must have the right to live and work in Australia to be considered for this role.

Please note that only shortlisted candidates will proceed to the next phase of the selection process. We appreciate all applicants for considering Plan B as a potential employer.

Ready to uncover the exciting possibilities of a career at Plan B? Dive into a world of opportunities on our careers page

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