Accounts Payable/Receivable Assistant

Mount Waverley VIC, Australia

• Full Time Role with Australia's Ultimate Tool Shop
• Great for someone detail-oriented, organised, and ready to grow in finance
• Commitment to ongoing job security, development, and growth

Total Tools Mt Waverley is looking for a Full-Time Accounts Payable/Receivable Assistant to join the team. This position will suit someone who thrives on a high level of customer service in a retail environment with excellent verbal and written communication skills. With a store-based culture, your skills and experience will be utilised in a fast paced environment with many challenges. A confident and friendly phone manner will complement the existing team who prides themselves on meeting deadlines, constantly being organised and insisting on accuracy.

Benefits

• Work in a welcoming, fun and vibrant environment
• Great location with free onsite parking
• Close to the Monash freeway
• Public transport nearby
• 10-minute proximity to shopping centres
• Working with passionate people in the retail tool industry who make the business succeed
• Store discounts

What will you be doing?

Accounts Payable

• Process supplier invoices and claims
• Resolve discrepancies between PO and invoice
• Strong analytical and investigative skills required to provide solutions where required
• Prepare payments e.g. weekly, mid-month and end of month
• Monthly supplier reconciliations
• Roll AP ledgers for month end

Accounts Receivable

• Call customers to ensure account is within terms and not a collection risk.
• Process customer receipts/payments
• End to end process of new customer account applications
• Maintain debtor accounts, including credit limits, contacts and account information
• Send out monthly customer statements
• Roll AR ledgers for month end

Cash drawer/bank Reconciliation

• Reconciling point of sale transactions daily for all tender types (cash payments, EFTPOS, AfterPay, AMEX etc)
• Daily bank reconciliations
• Monitor store cash deposits to make sure they are regularly carried out
• Follow up any discrepancies with cash drawer / bank transactions promptly
• Communicate with store managers and assistant store managers to investigate any cash drawer discrepancies

Does this sound like you?

• Join us to continue the journey of growth with excitement along the way
• Keen eye for detail and ability to follow procedures
• Self-motivator with the drive to understand various scenarios to completion
• Supporting the business at store level is paramount in continuing to achieve the business goals in a competitive dynamic environment.
• Build on existing strong relationships with customers, suppliers, store staff and management
• Attention to detail, with the ability to work through competing priorities
• Strong computer literacy including proficiency in Excel, Work and Outlook (Microsoft 365)
• Pronto experience advantageous, but not essential
• Keen eye for detail and ability to follow procedures

Why work for us?

For 30 years, Total Tools has operated as the ultimate tool shop, delivering the right tools and advice for our customers, who are building the future We are the first choice for trade quality tools and best of all, most of our nationwide stores are locally owned and operated.

In 2020, we were proud to join the Metcash group, alongside brands such as IGA, Mitre 10 and Home Timber and Hardware (just to name a few). While continuing to operate as separate entities, we are working together on opportunities that generate long-term growth and value for the independent sector. Join us, and you are joining the biggest and the best in the industry

Our operating model is one that respects and invests in our team and customers. We live by our values- One Team, Own it & Get it Done, Customer First & Be the Difference

We also offer:

• Ongoing product training in market leading brands like Bosch, Makita, Milwaukee, and many, many more
• Commitment to ongoing job security, development, and growth

All that is left to do is to to join the Total Tools team

Total Tools is a proud equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All hiring decisions are based upon skills, qualifications, and merit.

Only applicants with valid working rights in Australia will be considered for this position.

Type: Administration / Finance

Category: Store Support

Reference ID: LW000233

Date Posted: 27/10/2025