Personal Assistant to CEO and MD

Your new company

At Hays, we believe in being long-term partners with our people as well as our customers. Let's create tomorrow, together.

With over 50 years of business success, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Joining Hays isn't just about being part of a global business; together with more than 12,000 people across 32 countries, you'll be making a difference in the world of work.

Your new role

Our Hays Sydney CBD office is currently seeking a full-time Personal Assistant to join our team on a 12-month parental leave contract, commencing mid-November

In this pivotal role, you'll provide high-level support to our APAC CEO and Managing Director for Enterprise Solutions APAC, playing a key part in enabling their day-to-day operations. You'll also have one direct report and be part of a dynamic, fast-paced environment.

This position is based in our Sydney CBD office and will be eligible for our flexible working policy. During your induction you will be expected to be physically based in the office in line with the schedules of your execs.

We're looking for someone who is highly organised, proactive, and confident in managing executive-level support with professionalism and discretion.

Responsibilities

• Manage calendars and inboxes for senior leaders, ensuring smooth scheduling and communication
• Plan and coordinate internal and external events, including quarterly SLT/ELT offsites and the annual Hays EOFY and Enterprise Solutions conferences
• Handle end-to-end travel bookings and logistics, working closely with the travel management company
• Review and reconcile travel invoices fortnightly and monthly with the Finance team
• Process executive credit card expenses and coordinate KO payments with Payroll and Leadership teams
• Support internal communications such as All Hands calls, leadership updates, and newsletters
• Assist with filming, editing, and distributing internal video content for newsletters
• Format PowerPoint presentations for internal and external stakeholders
• Create and maintain reports using Power BI to support business insights

What you'll need to succeed

• Strong organisational skills and attention to detail
• Proven experience supporting C-suite or senior stakeholders
• Ability to manage multiple priorities and work to tight deadlines with a sense of urgency
• Proactive mindset with a strong sense of initiative
• Excellent communication skills, both written and verbal
• Confidence in managing travel, events, and internal communications
• Technical proficiency in Microsoft Word, PowerPoint, Power BI and AI Tools

What you'll get in return

This is an incredible opportunity to shape your career in part of a growing business and achieve your ambitions. You'll have the chance to learn from inspirational and determined leaders. Our scale gives you access to a pool of best-practice tools to tap into so you can make an impact. Other benefits include:

• Market leading tools and technology to enable you to make an extraordinary impact
• Celebrate success: Your success is our success, and we reward strong performance as a cornerstone of life at Hays
• Thrive in a workplace where diversity is celebrated, and everyone feels welcome
• Wellbeing rewards: Benefit from health, leisure and lifestyle partnership discounts
• Employee Resource Groups and Working Groups for you to connect and collaborate with like-minded colleagues

What you need to do now

Contact Sandy Luhr, Senior Talent Acquisition Partner by submitting your application via the Apply Now button.

At Hays, we value diversity and inclusion and are passionate about placing people in roles where they can flourish and succeed. By joining Hays, you'll be part of an inclusive culture that celebrates diversity, recognising every individual for their unique differences. People from all culturally diverse backgrounds, including Aboriginal & Torres Strait Islander Peoples are encouraged to apply.