Workplace Facilities Coordinator

2 weeks ago

Melbourne, Victoria, Australia Williams Lea Australia Pty Ltd. Full time $60,000 - $80,000 per year

Williams Lea is a leading global provider of skilled support services to financial, legal, and professional services firms. We have an exciting opportunity for a motivated Workplace Facilities Coordinator to join one of our premium clients in the Melbourne CBD.

About the role:
The role will see you working in a busy environment with a strong focus on Facilities in a client-facing role. No two days are the same with a variety of tasks.

Some of the key responsibilities include, but are not limited to:

  • Customer Service Excellence: high standards of customer service to meet the needs of a large, diverse workforce.

  • Support both hard services (e.g., building maintenance, Fire & HVAC systems) and soft services (e.g., cleaning, security, plants & waste) to ensure efficient operations and maintain building compliance.

  • Build and maintain strong relationships with internal stakeholders, external vendors, and service providers

  • Supporting your manager with ensuring planned and reactive maintenance is organised, tracked, and completed through to invoice

  • Complete tasks using an inhouse ticket system

  • Logging tasks and jobs through a base building portal and BMS portal.

  • Other admin tasks include WHS audits

  • Being a First Aid Officer or Trained Emergency Warden

  • Assisting in workplace setup and ensuring the workplace runs smoothly

  • Changing lights & other light duties such as tightening screws and fixing small repairs

About you:
Ideally, you will have experience working in a professional office environment in a facilities role.

To be a successful candidate for this role you will possess:

  • Excellent customer service skills

  • Proven ability to work in a small team with a positive and friendly manner

  • High level of attention to detail

  • Effective time management and organisational skills

  • Effective communication skills; both written and verbal

  • Have a "can do" and "will do" attitude

  • Excellent problem-solving skills

  • Above average computer skills, including Microsoft Application experience

  • Customer service or administration background highly desirable

Training and support will be provided to the successful candidate.

If this sounds like the type of challenge you've been waiting for, please click "Apply Now" ensure you attach your resume and cover letter outlining why you stand out from the rest.

Note: Only successful applicants will be contacted.

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per year

    The Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...

  • Workplace And Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Cbus Full time

    Workplace and Facilities Coordinator**About Cbus**Created by workers, for workers, Cbus Super is one of Australia's most successful Superannuation funds. For almost four decades we've proudly represented those who help shape Australia, hard-working individuals who deserve to make the most of their retirement, no matter the industry. As an award-winning fund...

  • Workplace Coordinator

    7 days ago

    Melbourne, Victoria, Australia Jll Full time

    OverviewJoin to apply for the Workplace Coordinator role at JLL.Working onsite for our global technology client in Southbank.Join JLL as a Workplace Coordinator and become an integral part of our dynamic facilities management team.This role offers the opportunity to drive operational excellence while supporting workplace experiences that matter.You'll work...

  • Workplace Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia JLL Full time

    OverviewJoin to apply for the Workplace Coordinator role at JLL.Working onsite for our global technology client in Southbank.Join JLL as a Workplace Coordinator and become an integral part of our dynamic facilities management team. This role offers the opportunity to drive operational excellence while supporting workplace experiences that matter. You'll work...

  • Workplace Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia JLL Full time

    OverviewJoin to apply for the Workplace Coordinator role at JLL.Working onsite for our global technology client in Southbank.Join JLL as a Workplace Coordinator and become an integral part of our dynamic facilities management team. This role offers the opportunity to drive operational excellence while supporting workplace experiences that matter. You'll work...

  • Workplace Facility Manager

    1 week ago

    Melbourne, Victoria, Australia beBeeFacilityManager Full time $120,000 - $180,000

    Job OverviewThe Workplace Services team at Salesforce is responsible for creating environments and experiences that spark inspiration, fuel creativity, and drive collaboration, innovation, and impact. Our Global Campus is a tangible reflection of our culture and values, integrating human connection, AI, and intentional design to create a sense of purpose...

  • Workplace Coordinator

    1 week ago

    Melbourne, Victoria, Australia Hub Australia Full time

    Work at a certified Great Place to Work- Be part of a B Corp and certified carbon neutral company- Have access to benefits centred around professional development and wellness**Workplace Coordinator | Hub Australia | Location: Melbourne CBD (Multiple Locations)****About Hub Australia**: Hub Australia provides premium workspaces, business networks, and...

  • Facilities And Workplace Management Professional

    4 days ago

    Melbourne, Victoria, Australia Bebeeexperience Full time

    Job Title:Workplace Experience ManagerThis role involves overseeing the day-to-day operations of our workplace, ensuring that all employees have a safe and enjoyable experience.The successful candidate will be responsible for managing site access and security, maintaining employee safety through regular building inspections and emergency preparedness, and...

  • Facilities and Workplace Management Professional

    5 days ago

    Melbourne, Victoria, Australia beBeeExperience Full time $90,000 - $123,456

    Job Title: Workplace Experience ManagerThis role involves overseeing the day-to-day operations of our workplace, ensuring that all employees have a safe and enjoyable experience.The successful candidate will be responsible for managing site access and security, maintaining employee safety through regular building inspections and emergency preparedness, and...

  • Workplace Coordinator

    1 week ago

    Melbourne, Victoria, Australia Rea Group Full time

    6-month contract role based in MelbourneWe're REAWith bold and ambitious goals,- REA Groupis changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home.Our people are the key to our success. At the heart of everything we do, is a...