Administrative Officer

2 days ago

Bentley Park, Queensland, Australia Curtin University Full time $60,000 - $80,000 per year
Reference Number:

About the Role:

We're on the lookout for a capable, confident, and curious Administrative Officer to join our Student Life and Community (SL&C) team; a dynamic area focused on enhancing student experience and success outcomes through an evidence-informed approach to enable them to thrive academically and grow personally and professionally. Sitting at the heart of SL&C, this role is a linchpin for operational support, working with all the teams across the portfolio.

From calendar management to small-scale project coordination, this is the kind of role where initiative, common sense, and a natural curiosity will take you far. In return, you'll be working with a fun, agile team that values collaboration and genuinely supports one another. You'll have the freedom to bring ideas to life, connect across the university, and grow your skills in a space that thrives on purpose.

To be successful in the role, you will take a proactive and collaborative approach to the way you work. You will have a strong eye for detail and take pride in your work, no matter the size or complexity of the task at hand. Your outstanding interpersonal skills and written and verbal communication skills will enable you to work effectively with all staff, students, and other internal and external stakeholders.

Your responsibilities will include:
  • Provide administrative support across all SL&C teams to ensure consistent, efficient operations, identifying opportunities for collaboration or optimisation
  • Manage the Director's calendar, prioritising urgent and sensitive matters with professionalism
  • Contribute to showcasing and increasing the awareness and profile of SL&C achievements
  • Proactively support reporting requirements, such as compiling content for the Student Experience Annual Report
  • Lead ad-hoc project tasks from start to finish
  • Organise meetings, events, venues, catering, and promotional materials
  • Maintain shared documentation and resources
  • Manage procurement, corporate credit card reconciliations, invoicing, and financial queries
  • Liaise with internal teams such as HR, Finance, Properties, and Communications
Who we are looking for/Selection Criteria:
  • Demonstrated experience in administrative coordination, preferably in a higher education or complex organisational setting
  • You'll enjoy understanding the "why", asking the right questions and seeking out solutions. Able to see the big picture, join the dots, and anticipate needs before they're voiced
  • Strong organisational, time management, and multitasking abilities
  • Excellent working knowledge of Office 365 tools including Teams, Excel and Outlook
  • Self-motivated with the initiative to run with tasks and improve how things are done
  • Comfortable juggling both routine admin and new, short-term projects
  • A strong sense of ownership and pride in the quality of your work
  • Willingness to learn and grow – opportunities for development are part of the package
Role Requirements:
  1. As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered
  2. Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction
About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA , parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page -

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit

Join Us

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:
  • Up to date resume
  • Cover Letter outlining your interest, experience and addressing the section criteria for the role (no more than two pages)
If you have any queries in relation to this opportunity or the application process, please contact our careers team on [email protected] or option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: 5th of June 2025

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.

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