Office Administrator – Graffix Signs

1 week ago

Bibra Lake, Australia Graffix Signs and Tint Full time $30 - $35 per year

Office Administrator – Graffix Signs & Tint + BCFireCo

About Us

Graffix Signs & Tint and BCFireCo are two growing businesses working across signage, vehicle tinting, and fire suppression systems. We're looking for a proactive and highly organised Office Administrator to take charge of our administration and help both businesses run smoothly.

About the Role

This is an independent role where you'll oversee all administrative operations across both businesses. You'll handle scheduling, accounts, compliance paperwork, and day-to-day coordination so the production and field teams can focus on delivery.

Key Responsibilities

  • Manage all incoming enquiries (phone/email) and direct them appropriately
  • Coordinate job scheduling and ensure information flows to the right teams
  • Prepare and process invoices, quotes, and purchase orders
  • Maintain compliance records, licences, and certifications (especially for BCFireCo)
  • Liaise with clients and suppliers professionally
  • Support management with reporting and general office organisation

What We're Looking For

  • Previous experience in office administration or business support
  • Strong organisational and multitasking skills
  • Proficiency with Microsoft Office; knowledge of Xero or ServiceM8 highly regarded
  • Ability to work independently and take ownership of tasks
  • Excellent communication skills and attention to detail

What We Offer

  • Key role supporting two established and growing businesses
  • Variety and autonomy in your day-to-day work
  • A supportive and down-to-earth team
  • Competitive salary based on experience

Job Type: Full-time

Pay: $30.00 – $35.00 per hour

Expected hours: 38 per week

Work Authorisation:

  • Australia (Preferred)

Work Location: In person

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