Operational Administration Assistant

1 day ago

Albany, Western Australia Qube Full time $40,000 - $60,000 per year

ABOUT US

Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and Southeast Asian ports. Qube Energy/Forestry is a subsidiary of Qube Ports. Qube Ports is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia

Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.

We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.

We have a position available for an enthusiastic and motivated Operations Administration Assistant to join our friendly and growing team.

About the role

Provide administrative support to the Management, Parts, and Accounts teams.  The position contributes to the efficient operation of the office by providing administration support for a variety of key functions including Administrative tasks and duties, Office records management, Parts records management

and support to payroll and accounts

Role Type: Part Time

Key Duties:

Provide administrative assistance to the Administration team with day-to-day operations of the office including:

  • filing and data entry, both physical and digital, ensuring data integrity
  • front counter enquiries and calls
  • maintaining and purchasing of office and kitchen supplies
  • support the arranging of office functions, catering
  • provide general office support

Provide administrative assistance to the Parts team with:

  • goods receivable
  • parts quotes and ordering
  • stock inventory
  • filing and data entry, both physical and digital, ensuring data integrity
  • use of maintenance management system

Provide support to the Accounts team with Payroll and accounts payable, with training

Qualifications and experience:

Essential

Strong communication skills, both verbal and written

Well-developed interpersonal skills with a proven track record of working as part of a team

Well-developed organisation and time management skills, with the ability to work to deadlines and manage competing demands

Attention to detail and initiative

Strong computer skills including demonstrated experience with Microsoft Office (Word, Excel, Outlook)

Proven ability to pick up internal systems quickly

Possession of a Driver's licence

Desirable

Previous experience in office and/or parts administration

Benefits

  • Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
  • Discounted health insurance
  • Special paid leave to participate in volunteering activities
  • Unlimited access to employee assistance program delivered through Sonder
  • Generous paid parental leave for eligible employees

Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders, ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected on their unique strengths and characteristics.

If you want to invest in your future apply now and we will help you reach your full potential.

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