Administration & Payroll Officer

21 hours ago

North Melbourne, Victoria, Australia The Design Technology Company Full time $60,000 - $80,000 per year
About Us:

The Design Technology Company is a dynamic and innovative firm based in North Melbourne, dedicated to helping businesses leverage the power of advanced design and engineering technology. We specialise in providing cutting-edge 3D modelling, CAD solutions, and expert mechanical design services that drive efficiency, improve product development, and deliver tangible business outcomes for our clients across various industries.

The Role

This is a casual role with a minimum of 12 hours per week. Mondays and Tuesdays are essential, with extra hours able to be worked across the rest of the week. All start and finish times are flexible.

You will own day-to-day administration, bookkeeping, and payroll, while also contributing to office management and helping to maintain a positive, collaborative workplace culture. This role may suit someone returning to the workforce or seeking flexible hours to balance other commitments.

Key Responsibilities

Payroll and Finance

  • End-to-end payroll processing in Xero for 20–30 employees
  • Accurately calculate overtime, incentives, reimbursements, and travel or vehicle allowances
  • Client invoicing aligned to timesheets, project budgets and payment terms
  • Supplier bill entry, bank reconciliations, and payment scheduling in Xero
  • Generating and uploading payroll and accounts payable payment files into the banking platform for processing
  • Support compliance tasks including BAS, IAS, PAYG, superannuation, and Worksafe reporting

Administration and HR

  • New starter setup across Google Workspace, Harvest, Trello, Forecast, and welcome communications
  • Project setup and close-off, including budgets and client records
  • Maintain equipment register, bookings, and servicing schedules
  • Prepare letters of offer and employment agreements from templates
  • Manage staff calendars, leave approvals, profiles, and internal communications
  • Support onboarding, inductions, and team events
Skills and Experience
  • Demonstrated payroll experience with 20–30 employees, including overtime and allowance calculations
  • Strong bookkeeping and administration background
  • Proficiency with Xero and Google Workspace; Harvest, Trello, DocHub, and Connecteam are a plus
  • High attention to detail and strong organisation

    Clear communication and the ability to manage competing priorities
What We Offer
  • Flexible hours outside core Monday and Tuesday availability
  • A varied role across payroll, finance, and administration
  • Supportive and collaborative team environment
  • Opportunity to contribute to a growing engineering consultancy

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