Contracts Administration Assistant

An exciting opportunity exists to join one of Australia's high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation.

About The Role

Reporting to the Bids & Contracts Manager, the purpose of this role is to lead the administration of customer contracts throughout the lifecycle of bidding for new and existing customer contracts for the national Sales team.

Key Responsibilities:

• Review all incoming agreement requests to identify commercial and legal risks
• Drafting and negotiating contract departures for tenders and proposals submissions
• Preparing agreements including NDAs, addendums, and variations for execution and archiving.
• Collaborate across teams to reach the preferred position of the company in agreement with commercial and sales manager and coordinate approvals.
• Collaborate with external legal practitioners for advice on customer negotiations
• Identify changes required to our Clause Library, Agreement templates and Commercial Policy with the Commercial Manager and Bids and Contracts Manager
• Maintain the CLM Repository and quality of customer contract information.

More about you

• Experience in the contract administration / procurement of the Business-to-Business sector (FMCG, business supplies, hardware supplies, etc purchased for workplaces)
• Exposure to Government and large Corporation customer contracts, experienced in negotiations across sales, procurement and legal professionals to reach agreement.
• Advanced MS Office skills, familiar with ERP systems and AI interfaces.
• Motivated to be part of a team to win and retain customer contract business
• Authentic and self-aware to collaborate with team members to achieve shared goals
• Excellent written and verbal communication skills and ability to present information clearly.
• Well-organised, enthusiastic, self-motivated with the ability to work autonomously.
• Ability to think commercially and understand legal risks and adjust risk profile accordingly.

Benefits of working with COS

• Flexible hybrid workplace
• Annual employee incentive schemes
• Generous Reward and Recognition programs
• Commitment to professional development with ongoing training and career development opportunities
• Access to free Mental Health programs
• Birthday, Paid Parental Leave and Purchase Leave available
• Convenient location with free onsite parking
• Modern onsite gym
• Employee discounts on full product range
• Opportunity to participate in community welfare and charity initiatives
• Novated Lease / Salary Sacrifice for electric vehicles available

More about COS

When you join COS, you'll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.

Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.

Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we're ready to welcome you onboard