Contracts Administrator

At Fleetwood Australia, we are leading a construction revolution—redefining the Australian market through the transformative power of modular building. With over 60 years of experience and a national presence, we're enhancing community well-being and setting new benchmarks across key sectors, including education, social housing, health & aged care, and government projects.

As an ASX-listed market leader, Fleetwood is guided by our core values of Zero Harm, Collaboration, Integrity, Accountability, and Innovation. These values shape our vibrant culture and drive our commitment to excellence, sustainability, and positive impact. Our vision is to create innovative spaces for people to thrive, and our purpose is to be the leader in reimagining sustainable spaces. Together, we're shaping a brighter future—driven by safety, teamwork, ethical practice, and forward-thinking solutions that deliver enduring value for our people, clients, and communities.

About the role: 

Due to an increasing pipeline of work, we require an experienced Contracts Administrator to join our Queensland Construction team as a key commercial support member in the delivery of a range of specialised modular construction projects. You will be responsible for managing and driving subcontract implementation/administration and scope of works. Ensuring head contract conditions are captured back-to-back in sub agreements. and overseeing all aspects of contract administration including contract preparation, negotiation, execution and monitoring. You will work closely with our project managers and commercial team to ensure compliance with contractual obligations and deadlines. 

This position will be based out of our Yatala office where we can offer a hybrid/flexible work environment. The position is Full time.

The key responsibilities of the role are: 

• Responsible for project head contract and subcontract management (progress claims, payment schedules, variations, contract deliverables, issuing contract notices, EOT, Latent Conditions, training plans).
• Invoicing and progress claims in accordance with project bank account requirements.
• Assist the Construction and Project Managers to monitor project timelines and review the performance of individual projects against deliverables.
• Assist with internal cost control and forecasting and ensure job budgets align with customer orders, highlighting discrepancies.
• Coordinate and administer all project start up items such as insurances, building approval plans, council permits, dilapidation reports, establishment of project bank accounts.
• Coordinate and compile handover documentation and manuals and drive the certification and handover process.
• Monitor and update registers in a timely and accurate manner (variation registers, EOT's, RFI's, SI's, Contract Registers, etc).
• Develop and maintain effective working relationships with all. program/project stakeholders, internal and external.
• Assist in the review and development of contract management. systems and administrative procedures.
• Subcontract administration.

About you:

We are looking for a highly skilled, commercially minded, and experienced individual to provide effective administrative support in the delivery of contract management for project works. The ideal candidate will have at least 3 years of experience in contract and project administration, preferably within the construction industry, and possess a strong understanding of AS4300 contracts, project bank accounts, and training plans. You will need excellent organizational and time management skills, with the ability to work under pressure and meet deadlines while maintaining attention to detail. Strong communication skills, both written and verbal, are essential for liaising with internal teams, clients, and stakeholders. The successful candidate will be proactive, results-driven, and have a demonstrated ability to manage multiple projects, ensuring compliance with contractual conditions and internal procedures. You will be comfortable working in a fast-paced environment and have experience using Microsoft Office programs, with familiarity in Navision being an advantage. 

To be successful in this role you will demonstrate:

• Minimum 3 years' experience in a contract administration role, in the commercial construction or manufacturing sector, with demonstrated ability to oversee the management of multiple projects at varying stages through to successful completion within time and budget.
• Managing and driving subcontract implementation/administration and scope of works.
• Ensuring head contract conditions are captured back-to-back in sub agreements.
• Specific experience required in administering AS4300, managing project bank accounts and training plans.
• Excellent written and verbal communication skills.
• Time management skills with an ability to work under pressure and prioritise workloads to meet deadlines.
• Advanced clerical and administrative skills including sound analytical skills and accurate record keeping.
• Intermediate computer literacy including Microsoft suite of programs. Experience in Navision would be an advantage.
• Commitment to the efficient and effective delivery of quality customer service.
• General Construction Induction card (white card) and current driver's license.

Why work for Fleetwood? 

• Shape the future: Join us at a pivotal stage in our growth journey and be part of a team driving real change across the business.
• Values-led culture: Work in a team guided by Collaboration, Integrity, Accountability, Zero Harm, and Growth through Innovation.
• Grow your career: Access professional and career development opportunities across our group of ASX-listed companies — an industry leader in modular and building solutions
• Flexibility that works for you: We offer flexible work options designed to support your productivity and wellbeing.
• Perks and benefits: Enjoy access to exclusive company discounts, wellbeing initiatives, and reward and recognition programs that celebrate your achievements.
• Family-friendly policies: Take advantage of our parental leave program and family support options
• Competitive package:Enjoy a fantastic salary package with opportunity for growth

All successful applicants may be required to complete a functional medical including drug & alcohol assessment. 

All final applicants for this position will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded from applying for this position and each application will be considered on its merits. 

How To Apply:

Please submit your CV and cover letter by clicking on the 'Apply' button below.  

Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures; and to Elders, past and present.