Administrative Officer

24 hours ago

Port Hedland, Australia Jina Tracks Full time $84,000 per year

Administrative Officer – Jina Tracks Contracting

Location: Port Hedland, WA (Hybrid – Work from Home and Site-Based)

Employment Type: Full-Time / Permanent

Award Classification: Clerks – Private Sector Award 2020 (Level 5)

Salary: $80,000 + Super

Jina Tracks Contracting is a proudly Indigenous-owned company servicing major mining clients across Western Australia. We specialise in rail, civil, access, and labour-hire services, with operations built on safety, reliability, and respect for Country and community.

About the Role

We are seeking a motivated and organised Administrative Officer to join our Port Hedland operations team. This is a hybrid role, combining work-from-home flexibility with on-site administrative support at our operational locations. The position plays a key role in coordinating day-to-day administration, supporting field operations, and managing contractor compliance and mobilisation.

Key Responsibilities

  • Provide administrative support to Operations and Project Teams
  • Maintain contractor records, licences, and compliance documentation
  • Assist with mobilisation, travel, and accommodation coordination
  • Liaise with site supervisors, project coordinators, and external contractors
  • Support safety, quality, and environmental documentation within Jina's QSEMS
  • Prepare purchase orders, timesheets, and reports per company processes
  • Conduct site visits to verify documentation and support contract delivery

About You

  • Minimum 2 years' experience in administration or project coordination (mining/contracting preferred)
  • Strong understanding of contractor management and mobilisation
  • Excellent communication and organisational skills
  • Proficient in Microsoft Office and document control systems
  • Self-motivated and adaptable with attention to detail

What We Offer

  • $80,000 + Super (aligned to Clerks Award Level 5)
  • Hybrid flexibility with site-based engagement
  • Supportive Indigenous-led company culture
  • Opportunities for career growth within an expanding business

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