Workforce Coordinator

15 hours ago

Hawthorn, Victoria, Australia Swinburne University of Technology Full time $60,000 - $90,000 per year
  • Make an impact behind the scenes of academic excellence
  • Part-time (0.5), fixed-term position (until March 2027) at our Hawthorn campus
  • HEW6 salary + 17% super and staff benefits

About the Role

At Swinburne, we're driven by curiosity, innovation, and connection — and none of that happens without the right people in the right place at the right time. That's where you come in.

We're looking for an organised and proactive Workforce Coordinator to take the lead in coordinating academic workforce and sessional operations across our schools. Reporting to the Manager, Academic Workforce Operations, you'll be the go-to expert for ensuring everything runs smoothly — from recruitment and HR processes to payment validation and process improvement.

You'll collaborate closely with People & Culture and other central university areas, providing trusted advice and delivering exceptional service to staff and stakeholders at every level. If you love creating order from complexity and take pride in getting the details right, this is the role for you.

At Swinburne, you'll join a forward-thinking, supportive team that values initiative, collaboration, and continuous improvement. We offer hybrid working options, opportunities for professional growth, and the satisfaction of contributing to a university that's shaping a smarter, more connected world. 

About You

You're someone who thrives in a dynamic environment and enjoys being at the heart of things. You bring:

  • Excellent communication and relationship-building skills — you know how to get things done through collaboration and respect.
  • Strong organisation and time management, with the ability to juggle competing priorities and tight deadlines.
  • A good understanding of HR processes and workforce practices, paired with sound judgement and problem-solving ability.
  • Advanced computer literacy, especially in Microsoft Office and database systems.
  • A proactive mindset, always looking for ways to make systems and processes better.

Qualifications

Completion of a bachelor degree with relevant experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology

Swinburne's strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research. 

What We Offer You

  • Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
  • Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
  • Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page

To Apply

Please submit your CV and cover letter addressing the following:

  1. What skills you would bring to the role (please detail with examples).
  2. Demonstrate your experience with managing competing deadlines and delivering accurate information and/or data.
  3. Demonstrate when you have had to communicate, liaise, and work in a team environment with people at all levels, both internal and external to the organisation using tact, maturity and discretion in handling sensitive issues.

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on

Applications Close: Sunday 23 November 2025, at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact or call

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to (general enquiries will not be answered by phone).

Victoria's Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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