Office Administration Coordinator

3 days ago

Brendale, Queensland, Australia AthoGroup Full time $60,000 - $80,000 per year
The business:

Athogroup, an Australian family business, is a specialist in human safety within the commercial, industrial and multi-residential sectors. It offers services in the Fire and Emergency Evacuation Management and Work Health and Safety disciplines to a wide range of clients across Queensland and interstate.


The position:

Athogroup is expanding rapidly and this growth provides the opportunity for a part time Office Administration Coordinator to oversee the consolidation of day-to-day operations. It requires a creative approach from a self-motivated individual with experience in administrating and improving operational systems within a fast-paced small business. This role will report directly to the Managing Director.

Duties are diverse requiring a mature approach and attention to detail. The Office Administration Coordinator will be responsible for;

· Collating and production of manuals, evacuation exercise documents and other compliance documentation

· Scheduling client service activities especially the Fire Safety Advisor team

· Act as the main conduit for all documentation and Fire safety Advisor activities

· Records development, maintenance and management

· General business administration duties to support growth and operations

· Undertaking invoicing and entering data into the Xero financial system

· Ordering and oversight of stationary and inventory supplies

· Development of tenders, proposals and quotes

· Assist the Drafting team where necessary from time to time.

It is a permanent part-time position, initially for 30 hours per week however may build to a full-time position as business grows. Ideally suited for a person with property or strata management skills seeking a new challenge.

Skills, Knowledge and Attributes:

Highly skilled in all current office and business administration technology including; Office 365 and similar

Microsoft suite – Word, Excel, Forms, Power Point, Access, Outlook, One Drive (etc.)

Xero or similar financial management system

Adobe suite (Professional)

Remote meeting platforms – ZOOM, TEAMS

Highly skilled and very experienced in

Scheduling and organising all calendars

Coordination of documents from industry specific suppliers and providers

Document and technical manual development

Operational client servicing and follow up

Other skills

Understanding the role of regulatory compliance within a business

Ability to learn how to research and understand specific regulatory requirements

Exceptional organisational and time management skills

Self-motivated and with excellent priortising skills

Excellent communication skills (verbal, written and telephone)

Personal attributes

Skilled at utilising scarce resources

Proactive and creative from administration perspective

Inquisitive and innovative from a business administrative perspective Willingness to learn and operate new technology and software programs

Ability to commit to AthoGroup philosophy and values as outlined on the website

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