Site Administrator

9 hours ago

Adelaide South Australia Australia Leed Full time $60,000 - $90,000 per year

Leed Engineering and Construction Pty Ltd (Leed) is a privately owned South Australian civil contractor and we are seeking an experienced document controller/site administrator to join our vibrant project team, based in Verdun, SA.

About the role:

As a Site Administrator & Document Controller, you will be responsible for managing the document management system to efficiently control, distribute and file all project documents, as well as providing vital administrative support to the team. Drawing on your excellent communication skills, you will build positive relationships across all levels to ensure the smooth day-to-day running of the site.

In this role you will:


• Maintain office supplies, office cleanliness, PPE stock levels and appointment scheduling across groups.


• Site induction assistance, timesheet and payroll administration in timely and efficient manner.


• Organise travel arrangements such as flights, accommodation and scheduling for employees, including Outlook calendar management.


• Provide positive and excellent customer service to personnel and external communications.


• Provide a safe work environment for all employees, clients, sub-contractors and visitors.


• Implement and maintain document control systems and procedures on the project.


• Manage and maintain reports and registers.


• Record and track all incoming and outgoing project documentation.


• Liaise with external and internal stakeholders on document control issues.


• Provide timely management of daily procurement and commercial documentation.


• Set and maintain administration standards and best practice across the project.

About You:

Your organisational skills will be second to none, with a vibrant and can-do attitude to ensure the smooth running of day-to-day office tasks and correspondence to internal and external stakeholders. To thrive in the position, you will ideally have:


• Experience working in a similar role or industry as civil construction or office administration.


• Strong verbal and written communication skills.


• Exceptional organisational and time management skills.


• Team player and ability to work autonomously when necessary.


• Experience in the reporting, reviewing and analysis of project financial performance.


• Experience using SharePoint/Aconex/Teambinder software applications, and the Microsoft Office suite.


• Commitment to working safely and with integrity.


• Valid Australian Driver's Licence.


• Unrestricted working rights in Australia.


• White Card or equivalent state-based licence would be desirable.

This opportunity will be offered on a 0.6 basis and approximately 18 month fixed-term engagement (with possibility to extend/become permanent), providing support to our Project managers, employees and site visitors with a variety of administrative and office-based tasks. This presents a unique opportunity for the successful candidate to spread their working hours across the 5-day working week, allowing for flexibility and other commitments.

In return, we offer a rewarding and supportive working culture, opportunities to develop, and a team that values your contribution. Leed is an Equal Opportunity employer committed to fostering a safe, respectful, and inclusive workplace where all individuals can thrive. We strive to build a diverse workforce that reflects the communities in which we work and to ensure everyone is treated fairly, with dignity and respect. We recognise and value the full spectrum of individual identities and experiences, including gender, age, race, disability, sexual orientation, religion, neurodiversity, and more.

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