Contract Administrator

2 days ago

Bundall, Queensland, Australia Ruby Developments PL Full time $80,000 - $120,000 per year

About Us

For over 40 years, Living Gems has been creating award-winning lifestyle resorts across Australia. Now, with the launch of Living Gems 2.0, we're stepping boldly into our next chapter.

We're building a brand-new team to shape the future of our business — a rare chance to be in at the beginning again, but with the backing and stability of a company that's been trusted for decades. With 3 stunning lifestyle resorts underway in Moreton Bay, Townsville and Rockhampton and many more in the pipeline, this is an opportunity you won't often see.

The Role

Living Gems are seeking an experienced Contract Administrator to join the commercial construction division. Reporting to the Operations Manager, you will play a key role in working across multiple sites, delivering high end commercial projects. This role is based at Head Office in a new state of the art facility at Bundall.

The role will provide a high-quality Contract Administration service during pre and post contract stages and for the end to end commercial management of subcontracts, supply agreements and self-performed works.

Duties performed

  • Assistance to the Senior Design and Project Manager in project coordination and program scheduling
  • Working autonomously to write detailed Scope of Works and Construction Documentation.
  • Subcontractor and supplier procurement, including tendering and negotiating contracts.
  • Preparing and reviewing subcontractor agreements, variations, payment claims, invoices and payment schedules.
  • Prepare and maintain Procurement Schedules, Tender Analysis Reports, Budget Transfers, monthly progress claims and financial reports.
  • Monitor project budgets and financial reporting, assisting in cost control and forecasting.
  • Work closely with project teams to track project performance and manage risks.
  • Maintain strong relationships with clients, subcontractors, and suppliers.
  • Administer contracts and ensure adherence to legal and contractual obligations.
  • Providing general Estimates as needed.

What You'll Bring

  • 5+ years experience in a similar role
  • Tertiary qualifications in Construction Management an advantage
  • Strong knowledge of commercial and contract management principles, processes and procedures
  • Proficiency with Databuild (CUBIT highly regarded)
  • A collaborative, down-to-earth style with excellent communication skills
  • A proactive mindset — detail-focused, solutions-driven, and eager to share knowledge

Why You'll Love It Here

  • Be part of the Living Gems 2.0 journey – shaping the future of a respected 40+ year-old company
  • A role with real variety
  • A collaborative, supportive team culture where everyone's contribution matters
  • An exciting pipeline of projects with long-term stability
  • Career growth and the chance to help set up systems and standards from the ground up
  • Competitive remuneration package

Why Now is the Perfect Time to Join

Living Gems is at a turning point — with Living Gems 2.0 we're relaunching a trusted 40+ year-old brand with a fresh, forward-looking vision. Joining us now means you'll be part of building something new from the ground up, while enjoying the stability of a company with decades of experience behind it. It's the best of both worlds: the excitement, influence, and opportunity of being there at the beginning — without the risks of a start-up.

This is more than just a contract administration role — it's a chance to be part of a legacy business reimagined for the future. If you want your work to make a real impact, we'd love to hear from you.

Ready to be part of something exciting?

If this role sounds like you, we'd love to hear from you Please send your resume and cover letter directly to People and Culture. We'll be interviewing as soon as applications arrive — so don't wait, apply now and take the opportunity to join Living Gems 2.0 at the very beginning of our journey.

Please note: Applicants must have full Australian working rights. Sponsorship is not available for this role.

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