Senior Scheduling Administrator

1 day ago

Mandurah, Western Australia JFK Group WA Full time $60,000 - $80,000 per year

As a result of our continued expansion, we're looking for a systems-focused Senior Administrator to oversee our daily Electrical operations and strengthen our business processes. This role offers significant growth opportunities for the right candidate who can drive operational excellence.

This role suits someone who thrives in a high-performance environment, loves improving systems, and brings structure and energy to everything they do. Experience in administration is absolutely essential, and those with a background in scheduling, sales, construction or trades administration will be highly regarded.

Your Responsibilities will include:

  • Client communication (quoting, applications and status updates)
  • Scheduling jobs and coordinating with field team
  • Assisting with invoicing, quotes and job tracking in ServiceM8 and simPRO
  • Maintaining files and records accurately
  • Supporting compliance and safety documentation
  • Liaising with clients, suppliers, and subcontractors
  • Providing general admin support to the Director and wider team

What We're Looking For

  • Proven experience in administration or sales (highly regarded)
  • Electrical or Trades admin, Contracts or Scheduling experience (highly regarded)
  • Excellent communication and problem-solving abilities
  • Ability to manage competing priorities with attention to detail
  • Familiarity with job management software like ServiceM8, simPRO, or similar
  • Confident using Microsoft Office, Excel and job management systems
  • A self-starter, proactive, solution-focused mindset
  • A friendly, professional approach with a passion for helping people

Why Join JFK?

  • Room to Grow: As we expand in both residential and commercial sectors, new roles and opportunities are opening up all the time. Whether you're keen to step into project coordination, team leadership, or specialize in a service area, we're here to support your career path.
  • Be Part of a Forward-Thinking Team: We're not standing still. We invest in the latest technologies, training and systems to stay ahead in a fast-moving industry, giving you the tools to grow with us.
  • Make an Impact: Your ideas and input are valued here. From streamlining our systems to improving client experiences, you'll have a real say in how we operate and continue to grow.
  • A Supportive, Family-Owned Culture: As a values-driven, family-owned business, we combine the professionalism of a growing company with the warmth of a close-knit team. We're in it for the long haul, and we're looking for team members who are too.
  • Work-Life Balance: We value your time outside of work. That's why we enjoy early Friday finishes to kick-start the weekend and encourage flexibility where we can.
  • Team Bonding & Connection: From regular morning teas and lunches, to an endless supply of chocolates, we keep things sweet and social while building real connections.

Ready to Apply? If you're excited about the prospect of joining our dynamic and family orientated team, we encourage you to apply now. Please forward your resume and a cover letter to

Job Types: Full-time, Permanent, Casual

Pay: $60,000.00 – $80,000.00 per year

Work Location: In person

  • Scheduling Team Manager

    1 week ago

    Mandurah, Western Australia Dovida Full time

    **ABOUT US**Dovida is a national provider of high-quality, person-centred home care. We provide a range of services including everyday companionship, domestic assistance, personal care, meal preparation, medication reminders, and transport to appointments, shopping, and social outings.At Dovida, our mission is to support, empower, and uplift individuals by...

  • Leader of Schedule Operations

    1 week ago

    Mandurah, Western Australia beBeeCaregiver Full time $80,000 - $120,000

    Scheduling Team LeaderWe are seeking a skilled and experienced individual to fill the role of Scheduling Team Manager.This is an opportunity for someone who is passionate about delivering exceptional service and building strong relationships with clients and caregivers.The successful candidate will be responsible for managing caregiver schedules, ensuring...

  • Admin/Scheduler (Full-Time Casual)

    5 days ago

    Mandurah, Western Australia Ballantyne Full time

    About the roleThis is a full-time casual Admin/Scheduler role at Ballantyne', located in Mandurah WA 6210. You will be responsible for providing comprehensive administrative support and scheduling assistance to the business.What you'll be doingAnswering incoming phone calls and providing excellent customer serviceScheduling appointments and managing...

  • Office Administrator/ Senior Bookkeeper

    4 days ago

    Mandurah, Western Australia Pinjarra Race Club Inc Full time

    About UsPinjarra Race Club Incorporated, also known as Pinjarra Park, is a WA's leading provincial thoroughbred race club and community-focused organisation that has been at the social heart and fabric of the Murray Districts region since 1891.The club generates a value-added contribution of in excess of 100 million dollars annually to the Peel Districts...

  • Office Administrator/ Senior Bookkeeper

    5 days ago

    Mandurah, Western Australia Pinjarra Race Club Inc. Full time

    About usPinjarra Race Club Incorporated, also known as Pinjarra Park, is a one of WA's leading provincial thoroughbred race clubs and community-focused organisation that has been at the social heart and fabric of the Murray Districts region since 1891.The club generates a value-added contribution of in excess of 100 million dollars annually to the Peel...

  • Administrative Support Specialist

    6 days ago

    Mandurah, Western Australia beBeeAdministrative Full time $60,000 - $80,000

    About the roleWe are seeking an experienced Administrative Assistant to provide comprehensive support to our team. This is a full-time casual position where you will be responsible for providing administrative assistance and scheduling support.Key Responsibilities:Answering incoming phone calls and delivering exceptional customer serviceScheduling...

  • Sales Support Administrator

    2 weeks ago

    Mandurah, Western Australia ACRUX Search Full time $60,000 - $80,000 per year

    Mandurah | Full-Time or Permanent Part-Time | Flexible HoursAre you a highly organised administrator with a knack for problem solving and a passion for supporting busy teams? Our client, a well-established Managed Service Provider (MSP) based south of Perth, is looking for a motivated Sales Support Administrator to join their growing business.This role is...

  • Office Administrator

    7 days ago

    Mandurah, Western Australia Dovida Full time

    **About this opportunity**As the Office Administrator, you will be responsible for supporting the HR team across our Mandurah and Bunbury offices. This role oversees administrative operations as well as supporting the onboarding and employee lifecycle of our Dovida caregivers.**Why join us?**- ** A rewarding career where you can make a positive difference in...

  • Office Administrator

    5 days ago

    Mandurah, Western Australia Dovida Full time

    **About this opportunity**As the Office Administrator, you will be responsible for supporting the HR team across our Mandurah and Bunbury offices. This role oversees administrative operations as well as supporting the onboarding and employee lifecycle of our Dovida caregivers.**Why join us?**- ** A rewarding career where you can make a positive difference in...

  • Administrative Support Specialist

    4 days ago

    Mandurah, Western Australia beBeeAdministrative Full time $60,000 - $80,000

    Office Administrator Role OverviewWe are seeking an experienced Office Administrator to support our HR team in overseeing administrative operations and employee lifecycle.Key Responsibilities:Assist with caregiver recruitment and compliance tasksSupport efficient office operations, including IT needs and stock managementProvide administrative support to the...