Office & Service Coordinator – Electrical Contracting

4 hours ago

Coburg North, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year
Office & Service Coordinator - Electrical Contracting

Location: Coburg North, VIC

Work Arrangement: 4 days in office + optional 1 WFH day

Employment Type: Full-time

Start: Immediate or ASAP start preferred

About Us

We are a well-established commercial electrical contracting business with a strong reputation and steady pipeline of commercial projects and service work. We value a supportive, down-to-earth culture and are looking for someone who can step confidently into the role and keep our operations running smoothly.

The Opportunity

We're seeking an experienced Office & Service Coordinator who thrives in a fast-paced environment and enjoys coordinating people, jobs and workflows. You'll act as the key link between clients, technicians, suppliers and management to ensure day-to-day operations run efficiently.

This role will suit someone with prior admin, coordination or service scheduling experience within the trades, construction or facilities sector.


Key Responsibilities

  • Job scheduling & coordination for technicians across service, maintenance and project work
  • Manage job progress, site access, inductions and compliance documentation
  • Client & supplier liaison to ensure smooth communication and job delivery
  • Financial & accounts support: purchase orders, invoicing, reconciliations, ABA payments & credit control
  • Timesheet collation and payroll/accounting assistance
  • Insurance & compliance administration (builders' insurance), vehicle admin and contractor onboarding
  • General office organisation and administrative support to management

What You'll Bring

  • Experience in a trade, construction, service or facilities administration role
  • Strong job scheduling / coordination capability
  • Proficiency in Xero, MS Office and PDF documentation workflows
  • Experience using job management systems (e.g. SimPRO or similar)
  • Highly organised, detail-focused and confident managing multiple priorities in a fast-paced environment
  • Clear communicator with a proactive, solutions-focused approach and the ability to work autonomously
  • Exposure to BAS support or payroll assistance
  • Bonus: Familiarity or interest in using AI tools to streamline admin efficiency

Why Join Us

  • Stable, reputable business with long-term commercial clients
  • Supportive team culture where your contribution is valued
  • Varied and interesting projects, no two days the same
  • Opportunities for professional development and growth
  • Flexible work arrangement (1 WFH day available after onboarding)

How to Apply

Click Apply and send your resume along with a brief cover letter outlining your relevant experience in a trade or construction-based admin role.

We look forward to hearing from you.

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