NCIRS Executive Administration Officer

Employment Type: Temporary Full Time up to 30 June 2026

Position Classification: Admin Off Lvl 6

Remuneration: full time equivalent base salary range (excludes super, leave loading and salary packaging)

Hours Per Week: 38

Requisition ID: REQ605844

Location: Westmead

Applications close: Midnight on 1 October 2025

What you'll be doing

The purpose of the Executive Administration and Project Support Officer is to provide high level administration and project support to the NCIRS Director and the broader NCIRS Executive Management Team. In this role the Executive Administration and Project Support Officer will be responsible for the delivery of high quality, timely and professional support

About NCIRS

The National Centre for Immunisation Research and Surveillance (NCIRS) is the leading organisation in Australia in immunisation and vaccines that provides expert advice to support evidence-informed immunisation policy and guideline development, evaluation of immunisation programs, particularly the National Immunisation Program, and the monitoring of vaccine-preventable diseases, vaccine coverage and factors impacting uptake, and vaccine safety. NCIRS has national and international recognition in this arena and also has a growing program of international work, focused on providing technical support for immunisation system strengthening to countries in the Indo-Pacific region.

NCIRS is a collaborative team of experts in public health, biostatistics, infectious diseases, paediatrics, internal medicine, epidemiology, communication, social science and quantitative and qualitative research and survey methods.

The Centre is based within the Division of Research of the Sydney Children's Hospitals Network, Westmead Campus, NSW, Australia, but has an all-age research remit and is affiliated with the Faculty of Medicine and Health and the Sydney Institute for Infectious Diseases (Sydney ID) at the University of Sydney. NCIRS is funded primarily by the Australian Government and NSW Government, as well as via grants from WHO, Gavi, and research granting bodies.

About You

We're looking for someone who:

• Has demonstrated significant experience in providing high-level executive expert administrative services within a complex work environment
• Demonstrates ability to use initiative and judgement to bring a creative approach to problem-solving.
• Exceptional time management and organisational skills, with the capacity to successfully manage competing priorities, complex and varied requirements.

How to Apply

Click 'Apply Online' and submit your application including:

• A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
• Answers to the selection criteria in the Position Description

Additional Benefits (for eligible employees)

• Salary packaging for tax savings
• Meal entertainment savings
• Accrued Day Off (ADO) for Full Time employees
• Access to the Employee Assistance Program (EAP)
• Fitness Passport
• Flexible Work Practice Opportunities (where applicable)

Need more information?

• Click here for the Position Description
• Find out more about applying for this position
• Learn more about The Sydney Children's Hospitals Network
• Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application.

Further Contacts and Support

For role related queries or questions contact Carol Corbett on

We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children's Hospitals Network. For Aboriginal candidates who would like to talk to SCHN's Aboriginal Workforce Consultant, please contact SCHN-EA-

For technical support please contact the customer services team on

Child Safe Standards

SCHN is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

Additional Information

• Applicants will be assessed against the essential criteria in the Position Description. Please ensure that you review this document to understand the full requirements of the role.
• NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
• SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers.
• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

Eligibility List

An eligibility list may be created for future temporary full or part time vacancies.

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