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Office & Production Coordinator

2 weeks ago

Northern QLD, Australia Core Publishing and Events Full time $60,000 - $80,000 per year

We're looking for a confident, solutions-focused Office & Production Coordinator who thrives on clear communication, sharp organisation, and uplifting team culture.

This pivotal role is the central link between clients, staff, and external contributors, keeping operations running smoothly while maintaining high production standards and positive team energy.

If you're a natural multitasker with a "can-do" attitude, love keeping things on track, and can motivate others, this role offers variety, responsibility, and impact every day.

What You'll Do

Client, Advertiser & Reader Liaison

·       Be the friendly first point of contact for calls, emails, and walk-ins.

·       Provide timely, courteous responses to clients, advertisers, contributors, and the public.

·       Clearly communicate advertising options, deadlines, and publication timelines.

Advertising & Editorial Support

·       Coordinate with the Sales Team to confirm artwork and deadlines.

·       Liaise with editorial staff to gather copy and maintain timelines.

·       Keep tracking systems accurate and up to date.

Production Quality Control

·       Lead quality checks on print deadline days.

·       Identify and resolve layout, image, or placement issues.

·       Submit print files in the Editor-in-Chief's absence with confidence.

Magazine & Project Support

·       Track sales and editorial contributions for Core Life / Tripping Magazine.

·       Follow up with clients for ad approvals and proofing.

Administrative & Office Coordination

·       Maintain databases, shared folders, and office supplies.

·       Provide reception support and manage mail/courier services.

·       Maintain the newspaper archive.

Fleet & Logistics Oversight

·       Monitor company vehicle presentation, servicing, and logs.

·       Coordinate distribution staff, schedules, and delivery logistics.

Accounts Receivable & Accounts Administration Support

·       Assist with accounts receivable processes, including issuing invoices and following up on overdue accounts.

·       Maintain accurate payment records for weekly meetings.

·       Support general accounts administration, ensuring timely, accurate financial documentation.

What You'll Bring

·       Outstanding verbal and written communication with a warm, confident tone

·       Exceptional organisation, time management, and multitasking skills

·       High attention to detail across advertising, editorial, and admin tasks

·       Advanced Excel skills and a talent for creating/managing spreadsheets

·       MYOB accounts experience (preferred)

·       Resilience under pressure and optimism during busy periods

·       Experience in administration, publishing, media, or related fields (preferred)

·       High proficiency in Microsoft Office Suite and Google Workspace

Why You'll Love Working With Us

·       A collaborative, positive workplace where your ideas and initiative are valued

·       The chance to work across diverse projects in a creative, fast-paced environment

·       A role where you'll see the direct impact of your coordination and leadership

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