Administrative Assistant

17 hours ago

Fremantle, Western Australia TechNautics Pty Ltd Full time $45,000 - $60,000 per year

The Administrative Assistant will act as the point of contact for all TechNautics employees, providing operational support, administrative support and managing their queries. Main duties include effective communication with both clients and suppliers, managing office stock, preparing regular reports (e.g expenses and office budgets), maintaining sales, service and project data including equipment and office management tools.

Responsibilities

  • Manage office supplies stock and place orders
  • Manage client free-issue material and keep track of orders
  • Creating price calculations and quotations for clients
  • Preparing client invoices and processing credit card transactions
  • Maintain and document dispatch process
  • Picking up supplies when needed
  • Maintain and update company databases including Harvest, Xero and Synergy
  • Maintain a filing system for important and confidential company documents
  • Monitoring and documenting the progress of projects
  • Responding to enquiries and maintaining relationships with clients and suppliers
  • Assist accounts team to ensure supplier invoices and internal expenses are managed
  • Creating and sending purchase orders to suppliers
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Update and create office processes, templates and policies as required
  • Assist in planning and execution of ISO audits
  • Assist in creating marketing materials
  • Working with the marketing agency to ensure the company website is maintained.
  • Arrange travel and accommodations when needed
  • Schedule in-house and external events as required
  • Running weekly team meetings and creating/updating meeting minutes

Requirement and Skills

  • 1 year minimum experience in a similar role
  • Strong organisational abilities with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Familiarity with office software (e.g., Microsoft Office suite), email systems, and other relevant tools
  • Strong attention to detail

How to Apply

Submit your CV and a short cover letter telling us why you're a great fit for this role. Please note this is a maternity leave cover role and four days a week. Start date for this role is early December 2025.

  • Administrative Assistant

    2 weeks ago

    Fremantle, Western Australia PB Constructions Full time $45,000 - $60,000 per year

    PB Constructions is a Western Australian builder delivering high-quality modular and transportable solutions for residential, commercial, and government projects. We specialise in onsite construction, ensuring faster delivery, cost efficiency, and minimal disruption on site. Our team combines technical expertise with a hands-on approach, tailoring each build...

  • Support Administrative Assistant

    2 days ago

    Fremantle, Western Australia O2 Marine Full time $45,000 - $60,000 per year

    O2 Marine is seeking a highly organised and enthusiastic Administrative Assistant to support our operations team. This entry-level role is perfect for someone looking to launch their career in administration within a dynamic marine environmental consultancy.You'll provide crucial support across logistics, documentation, HR coordination, and general office...

  • Junior Administration Assistant

    2 weeks ago

    South Fremantle, Western Australia Allegro Employment Services Full time $45,000 - $60,000 per year

    Junior Administration Assistant – Grow Your Career with UsAllegro Employment Services is on the lookout for a proactive Junior Administration Assistant to join our dedicated recruitment and logistics team. This is an excellent opportunity to build your career while supporting a business that makes a real impact in the mining and resources sector.Your...

  • Administration Officer

    4 days ago

    Fremantle, Western Australia The University of Notre Dame Australia Full time $60,000 - $90,000 per year

    Administration Officer (Clinical Education), School of Health SciencesFremantle Campus Part time opportunity, (0.7 FTE) Continuing contractRewarding opportunityCollaborative environment offering career developmentFrom $73,993 pa (level % superannuation (Pro-rata)About the universityThe University of Notre Dame Australia is a private Catholic University with...

  • Onboarding Administrator

    19 hours ago

    Fremantle, Western Australia HT Services Full time $60,000 - $90,000 per year

    About HT ServicesHT Services is a WA owned commercial cleaning company with a national presence and vast contract base.  At HT Services we strive to deliver high cleaning standards to our clients, while offering a safe, supporting environment for our staff and a culture built around teamwork.We currently have an opening for a highly organised and...

  • Housing Assistant

    2 weeks ago

    Fremantle, Western Australia St Patrick's Community Support Centre Full time $40,000 - $60,000 per year

    Who are St Pats?St Patrick's Community Support Centre Limited (or St Pat's as it is affectionately known) is an award-winning not-for-profit homelessness support service and community housing provider. We have been working side-by-side with vulnerable people in the South Metropolitan region of Perth for more than 50 years. Our mission is to end homelessness...

  • Executive Assistant

    3 days ago

    Fremantle, Western Australia Fremantle Plumbing Pty Ltd Full time $60,000 - $80,000 per year

    Join Our Legacy at Fremantle Plumbing Service – Celebrating 75 Years of ExcellenceAt Fremantle Plumbing Service, we don't just fix create lasting relationships. As a proud family-owned business, we've been a trusted name in the Fremantle area for over 75 years, providing exceptional plumbing solutions for homes, businesses, and everything in between. From...

  • Sales Administrator

    2 weeks ago

    East Fremantle, Western Australia Mint Real Estate Full time $40,000 - $60,000 per year

    Mint Real Estate is seeking a highly organised and motivated individual to join our team in a dual role as Receptionist / Contract Administrator. This is a full-time position offering the opportunity to work in a supportive, professional, and fast-paced environment.About the RoleAs the first point of contact for our clients, you will deliver a warm and...

  • Assistant Food

    4 days ago

    Fremantle, Western Australia Royal Fremantle Golf Club Full time $60,000 - $90,000 per year

    Royal Fremantle Golf Club, located just 25 minutes from the Perth CBD and 5 minutes from Fremantle, is one of Western Australia's premier sporting clubs. Boasting a championship golf course and outstanding member facilities, the Club is one of the oldest golf Clubs in WA, formed some 120 years ago.  Since its formation the Club and has hosted numerous State...

  • Assistant Golf Course Superintendent

    4 days ago

    Fremantle, Western Australia Royal Fremantle Golf Club Full time $80,000 - $120,000 per year

    Located just 25 minutes from the Perth CBD and 5 minutes from Fremantle, Royal Fremantle Golf Club is one of Western Australia's premier sporting clubs, boasting a championship golf course and outstanding member facilities.Since its establishment in 1905, the Club and has hosted numerous State and National Amateur golf events and more recently, the WEBEX...