Executive Assistant

Join Our Legacy at Fremantle Plumbing Service – Celebrating 75 Years of Excellence

At Fremantle Plumbing Service, we don't just fix create lasting relationships. As a proud family-owned business, we've been a trusted name in the Fremantle area for over 75 years, providing exceptional plumbing solutions for homes, businesses, and everything in between. From residential and facility maintenance to large-scale commercial construction, we're known for our quality, expertise, and dedication to getting the job done right.

Why Work With Us?

• A Family-Oriented Team: Join a group of experienced professionals who treat each other like family, where collaboration and support are at the heart of everything we do.
• Work with the Best: We pride ourselves on offering our employees employees opportunities to learn, grow, and hone their skills. You'll have the chance to make a real impact.
• Long-Lasting Client Relationships: With decades of trusted service in the community, you'll be part of a team that clients know and love. We're about quality service, not just quick fixes.

About the Role

You'll work closely with the Managing Director to manage his day-to-day responsibilities and provide high-level administrative and operational support. Your role will be crucial in enabling him to focus on driving business growth and strategic priorities. From managing schedules and handling correspondence to maintaining records and handling invoicing, you'll play a key role in ensuring a smooth operation across our maintenance division.

This is a fantastic opportunity for someone with strong administrative skills and a keen eye for detail who enjoys working in a collaborative and fast-paced environment.

Diary and Schedule Management: Organise and coordinate meetings, appointments, staff schedules and travel arrangements, ensuring optimal use of time.

Communication and Correspondence: Act as the first point of contact, managing emails, answering phone calls, and other communications with professionalism and discretion.

Employee Liaison: Serve as the point of contact for employees, addressing queries and ensuring smooth internal communication.

Invoicing and Client Support: Assist in preparing, issuing, and managing client invoices, ensuring accuracy and timely processing therefore experience in bookkeeping is highly regarded.

Project Assistance: Support with research, reporting, and project coordination as required.

Meeting Preparation: Prepare agendas, take minutes, and follow up on action items to ensure progress and accountability.

Office Management: Assist in overseeing office operations, liaising with internal teams and external stakeholders to maintain efficient workflows.

Problem-Solving: Address and resolve issues proactively, ensuring the Managing Director can focus on high-level tasks.

What you'll need to succeed:

• Proven experience in an high level administrative or similar support role years experience).
• Exceptional organisational and time-management skills, along with a strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication abilities.
• Strong attention to detail.
• A self-starter who can work independently and anticipate team needs.
• Strong interpersonal skills and the ability to collaborate effectively with
  
  colleagues.
• Xero or Basic bookkeeping experience a plus

We will provide:

• A workplace where you'll be respected, valued, and empowered to grow.
• An established company with a solid reputation in Fremantle.
• Competitive pay and benefits that reflect your hard work and commitment.
• Development and training opportunities.