Support Administrative Assistant

17 hours ago

Fremantle, Western Australia O2 Marine Full time $45,000 - $60,000 per year

O2 Marine is seeking a highly organised and enthusiastic Administrative Assistant to support our operations team. This entry-level role is perfect for someone looking to launch their career in administration within a dynamic marine environmental consultancy.

You'll provide crucial support across logistics, documentation, HR coordination, and general office operations to ensure the smooth delivery of our field projects and day-to-day functions.

Initially a twelve-month contract with potential to become a permanent role.

Key Responsibilities

Administrative & Logistics Support

  • Assist in organising transportation, accommodation, and equipment for fieldwork and operations.

  • Communicate logistics details to field teams and ensure all arrangements run smoothly.

  • Provide on-the-ground support to help ensure timely and efficient project delivery.

Document Creation & Formatting

  • Create, edit, and format internal documents, reports, and PowerPoint presentations.

  • Maintain and update document templates in line with company standards.

  • Assist in data compilation and reporting for internal and external use.

Office Coordination

  • Support the planning and coordination of office meetings, activities, and staff events.

  • Manage office supplies, track inventory, and coordinate minor equipment maintenance.

  • Greet and assist office visitors and manage incoming phone calls.

HR Support

  • Assist with employee onboarding, induction logistics, and training coordination.

  • Help maintain HR records and support staff communications.

  • Work with the HR team on employee engagement activities and internal communications.

About You

We're looking for someone who is:

  • Highly organised with strong attention to detail.

  • A confident communicator, both written and verbal.

  • Eager to learn, adaptable, and proactive in supporting a team.

  • Technologically capable and able to learn new systems, with a solid foundation in Microsoft Office tools and Sharepoint.

  • Ideally has some administrative experience (preferred but not essential).

What We Offer

  • A supportive and friendly team environment.

  • Opportunities for professional development and career progression.

  • Exposure to exciting marine environmental projects.

  • A flexible and values-driven workplace.

How to Apply

Submit your CV and a short cover letter telling us why you're a great fit for this role. Please note the start date for this role is 5 January 2026.

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