Portfolio Coordinator

These roles are the engine room of the Portfolio/s. Supporting a key Senior Management Group member (or members), the role performs a range of administrative, planning, reporting, recruitment and project tasks that are required for the Portfolios to operate in a compliant, efficient and effective way and positively contribute to the work of the Gallery and its culture.

This position is an ongoing full-time role with the National Gallery. Candidates will gain from the experience:

• Exposure to senior leaders
• Engagement with the rich diversity of teams and functions across both Portfolios
• Insight into the strategic and operational context of the National Gallery
• Insight into the obligations of the National Gallery, as a Corporate Commonwealth Entity (CCE)
• A close working relationship with other team members in like roles.

The key duties of the position include:

In accordance with the APS 5 work level standards, you will:

• Provide professional support to an SMG member/s and their Portfolio/s teams through:
• Coordination of Portfolio papers and reports for internal and external stakeholders
• Coordination of Portfolio deliverables against Action Plans
• Managing travel arrangements for the Portfolios
• Supporting Portfolio communication, engagement and culture activities
• Supporting recruitment, onboarding and induction actions for the Portfolios
• Secretariat support (as required)
• Liaise with the SMG member/s on issues relating to the delivery of special projects and administration of the two portfolios.
• Build strong working relationships and rapport with key stakeholders and represent the National Gallery with professionalism and integrity.
• Develop and deliver highly efficient processes in support of the objectives, priorities and deadlines of the SMG member/s and Portfolios, applying initiative and problem-solving skills.
• Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion.
• Work closely with your colleagues or to ensure a coordinated approach to supporting the Senior Management Group as a whole.
• Provide other high-level executive support and duties as required.

Eligibility

Citizenship – To be eligible for employment with the Gallery, you must be an Australian citizen.

Police Check – to be eligible for this role you must complete a police check.

Role specific mandatory qualifications certification and/or registrations include:

• Relevant tertiary qualifications in Business, Communication, Information Management or other relevant discipline OR equivalent experience is desirable.

Notes

HOW TO APPLY

To apply for this role please go to the National Gallery's Careers portal.

You should provide a tailored CV (maximum of three pages) along with a statement of no more than two pages that outlines your skills, capabilities and experience, against the information above.

In your statement response you should keep in mind the capabilities and behaviours required to be successful for this role, as identified in the information above.  Try not to duplicate information that can be found in your CV but do highlight any specific examples or achievements that demonstrate your ability to perform the role.

An order of merit may be established from this selection process and may be used to fill future identical vacancies over the next 12 months. Selection may be based on application and referee reports only. If you do not wish to be added to an order of merit, please notify us in your application.

Getting to know the National Gallery of Australia

The National Gallery is one of Australia's leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include Boldness, Integrity, Respect, and Excellence.