Portfolio Policy Coordinator

1 day ago

Canberra, ACT, Australia beBeeGovernance Full time $120,290 - $129,379

The Portfolio Strategy Division is a key policy area within the department.

We support ministers and the department to engage with complex cross-cutting policy challenges in Australian climate, energy, environment, and water policy.

Our team leads on Cabinet and Budget processes, strategic policy, First Nations policy, whole-of-portfolio projects, and builds the department's policy capability.

Ministerial Liaison and Governance Branch manages the workflow between the department and responsible portfolio Ministers. They provide support arrangements, establishing and maintaining strong relationships between Ministers and their offices, the senior executive, and the broader department.

Ministerial and Parliamentary Services Section plays a critical role in supporting parliamentary activities for departments and portfolio Ministers' offices.

Key responsibilities include:

  • Processing and handling ministerial and parliamentary documents
  • Coordination of departmental appearances at Senate Estimates and committee hearings
  • Accounts payable services for ministerial offices
  • SUPPORTING MINISTERIAL, CABINET, PARLIAMENTARY AND SENIOR EXECUTIVE GOVERNANCE AND PROCESSES
  • Management of the Parliamentary Document Management System (PDMS)

This role oversees cabinet processes, ministerial support, and PDMS administration. Key duties include:

  • Staff management for cabinet activity
  • Distribution of submissions within the department
  • Briefing and meeting packs coordination for the Secretary on items to be considered at meetings of Cabinet and Cabinet Committees
  • Parliamentary Document Management System (PDMS) and CabNet+ whole of government workflow systems management
  • Ministerial office support including accounts and invoices management
  • Team work management on a rostered basis during peak periods

This role oversees the management and coordination of key parliamentary functions, including Senate Estimates, Tabling, Parliamentary Committee Inquiries, Parliamentary Questions on Notice, and Question Time Briefs.

Key duties include:

  • Staff management for high-quality coordination, administration, and support services delivery
  • Oversight and management of the portfolio's Senate Estimates process
  • Parliamentary material coordination and quality assurance
  • Liaising with internal and external clients and responding to enquiries
  • Working against tight deadlines while delivering high-quality outputs

We are seeking a professional and collaborative team leader who is proactive and enjoys working in a fast-paced environment.

We require sound judgement and well-developed organisational skills for setting and managing the team's priorities.

We need clear and effective verbal communication skills and confidence in leading teams through change.

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