Executive Assistant to Director

11 hours ago

Wagga Wagga New South Wales, Australia QPL Rural Pty Ltd Trading as McGrath Riverina Full time $60,000 - $80,000 per year

At McGrath Riverina, we pride ourselves on being part of one of Australia's most respected real estate brands. With offices across Wagga Wagga, Leeton, Temora, and Narrandera, our team combines premium marketing, trusted advice, and a supportive culture to deliver outstanding results for our clients.

About the Role

We are now seeking a highly organised and proactive Executive Assistant to support our Director / Real Estate Agent in a dynamic, fast-paced real estate environment. This role is central to ensuring the Director's time is effectively managed, client relationships are nurtured, and business operations run smoothly. The successful candidate will act as a trusted partner, handling both executive-level administration and real estate–specific tasks with discretion and professionalism.

Key Responsibilities

Executive Support

➢ Manage the Director's diary, appointments, travel, and scheduling.

➢ Prepare reports, presentations, and documents as required.

➢ Ensure director's are well prepared for meetings and client interactions.

Real Estate Administration

➢ Draft, proof, and manage sales documentation.

➢ Liaise with solicitors, conveyancers, valuers, clients, and colleagues to progress transactions.

➢ Manage compliance documentation, contracts, and listing agreements.

➢ Support property marketing activities including photography bookings, advertising schedules, and online listing management.

Client Liaison

➢ Act as a first point of contact for clients, ensuring excellent customer service.

➢ Follow up with buyers, vendors, and landlords to maintain strong relationships.

➢ Assist in managing databases and client communication systems.

Business Operations

➢ Coordinate team meetings, agendas, and follow-up actions.

➢ Assist with recruitment, onboarding, and HR administration as required.

➢ Monitor KPIs, track business performance metrics, and support growth initiatives.

Skills & Attributes

➢ Exceptional organisational and time management skills.

➢ Strong written and verbal communication skills.

➢ Professional presentation with the ability to represent the Director and brand.

➢ High attention to detail and ability to manage competing priorities.

➢ Discretion and confidentiality in handling sensitive business and client matters.

➢ Strong interpersonal skills with a client-first mindset.

Qualifications & Experience

➢ Previous experience in an Executive Assistant or high-level administrative role (real estate or professional services preferred).

➢ Minimum of less than 1 year of Executive Assistant experience is required.

➢ Current Real Estate Certificate of Registration (or willingness to obtain).

➢ Real Estate Certificate of Registration can be obtained after hiring.

➢ Proficiency in Microsoft Office Suite and CRM systems.

➢ Familiarity with real estate legislation and compliance requirements is advantageous.

What We Offer

➢ The opportunity to work closely with a highly respected Director and industry leader.

➢ A supportive, professional, and forward-thinking team environment.

➢ Ongoing training, development, and career progression opportunities.

➢ Competitive salary package based on experience.

At McGrath Riverina, we believe in empowering our people, supporting local communities, and building lasting careers in real estate.

If you're proactive, detail-driven, and thrive in a busy professional environment, we'd love to hear from you.

Apply now and join a team where people, property, and performance come together.

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