Administrative Assistant

7 days ago

Sydney, New South Wales, Australia Medtronic Full time $60,000 - $120,000 per year

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the LifeMedtronic is a market leader, and our expanding portfolio delivers measurable clinical and economic value – and opens doors. With a passion for helping patients and a commercial mindset, you will make a significant difference together with Medtronic
Be a part of a company that thinks differently to solve problems, make progress, and deliver meaningful innovations.

This position is responsible to carry out administrative tasks for the Clinical Research & Medical Science (CRMS) Team in Australia/New-Zealand. Your duties are varied and include prioritizing, communication management (emails and phone calls), event planning/meetings preparations, coordinating travel arrangements, expense submission, gathering data and information for the CRMS Team.

Responsibilities may include the following and other duties may be assigned:

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, taking minutes and preparing communications on the teams' behalf

  • Maintaining comprehensive and accurate records, data including overseeing clinical documentation archiving process

  • Organizing events/meetings, including scheduling, sending reminders, surveys, and organizing catering when necessary

  • Managing the Clinical Director's calendar, including making appointments and prioritizing the most sensitive matters

  • Provides general administrative support including preparing communications and supporting training assignments, team communications, processing expenses and invoices etc.

  • Performs normal office functions such as setting up and maintaining files, office supplies etc.

  • Administers inter-department or inter-unit programs or processes.

  • Responsible for coordinating travel for Medtronic employee and healthcare providers and submitting expenses.

  • Working and collaboration with functions that work with the Clinical team. (e.g.: Finance department, marketing, compliance, HR, Legal etc.)

  • Gathers, compiles and reports on information relevant to supervisor's assignment.

  • Supporting Project Management Office initiatives as required 

  • Working with Medtronic systems for compliance, events and budget

  • Any other administrative responsibilities that might be required for the support of the CRMS team

Required Knowledge and Experience:

  • Great communication skills, people and service oriented

  • Proficient skills in MS Office and Outlook, TEAMS. Concur, Ariba is an asset

  • In depth Knowledge in Excel, and PowerPoint, Smartsheet tools is an asset

  • High understanding of the importance, responsibility and urgency of the activities involved in.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here  
 

  • Administration Assistant

    5 days ago

    Sydney, New South Wales, Australia Inchcape Full time $60,000 - $80,000 per year

    Job Title: Administrative Assistant (12 months Maternity Leave Cover)Location: Sydney, AustraliaJob Details: Onsite - PermanentAre you looking to accelerate your professional development, build a brilliant career, and thrive in a highly supportive team? Join Inchcape Australia, part of Inchcape's global network.You'll play a key part in delivering great...

  • Administrative Assistant

    1 day ago

    Sydney, New South Wales, Australia Ashurst Full time $60,000 - $80,000 per year

    DescriptionAshurst is a leading global law firm with a determination to go beyond the ordinary by outpacing change. We have a community of 4800+ people across over 30 offices globally and are a trusted adviser to top corporates, financial institutions and governments. What sets us apart is our ambition for our people and our clients.What makes Ashurst a...

  • Administrative Assistant

    1 day ago

    Sydney, New South Wales, Australia Ashurst Australia Full time $60,000 - $90,000 per year

    Ashurst is a leading global law firm with a determination to go beyond the ordinary by outpacing change. We have a community of 4800+ people across over 30 offices globally and are a trusted adviser to top corporates, financial institutions and governments. What sets us apart is our ambition for our people and our clients.What makes Ashurst a great place to...

  • Administrative Assistant

    1 day ago

    Sydney, New South Wales, Australia Ashurst LLP Full time $104,000 - $130,878 per year

    Ashurst is a leading global law firm with a determination to go beyond the ordinary by outpacing change. We have a community of 4800+ people across over 30 offices globally and are a trusted adviser to top corporates, financial institutions and governments. What sets us apart is our ambition for our people and our clients.What makes Ashurst a great place to...

  • Administrative Assistant

    1 week ago

    Sydney, New South Wales, Australia ADR Dental Full time $40,000 - $60,000 per year

    Administrative Assistant (Part-Time, Flexible Schedule)Seeking Administrative Assistant to join our team on a part-time basis (2–3 days per week, flexible schedule)Responsibilities:Answering and directing phone callsAssisting with general paperwork and administrative tasksReorganising and maintaining files and recordsPreparing and formatting documentation...

  • Administration Assistant

    1 day ago

    Sydney, New South Wales, Australia Impel Management Full time $45,000 - $60,000 per year

    We're partnering with a well-respected financial services firm to find an organised and proactive Administration Assistant for their Sydney office. This is a full-time, on-site position, ideal for someone with strong organisational skills and a can-do attitude. You'll play a vital role in ensuring the smooth day-to-day running of the office and supporting...

  • Administrative Assistant

    1 week ago

    Sydney, New South Wales, Australia Superior Air Conditioning (NSW) Pty Ltd Full time $45,000 - $60,000 per year

    We are an owner operated Mechanical Ventilation, Air Conditioning and Electrical business that is well established within the HVAC industry and we require an administrative assistant to help us with our ever increasing administrative needs.The position of administrative assistant is a full-time position, Monday to Friday with an 8:30am start and 5:00pm...

  • Administrative Assistant

    2 weeks ago

    Sydney, New South Wales, Australia InterSystems Asia Pacific Full time $45,000 - $60,000 per year

    Job SummaryIn this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.ResponsibilitiesThe...

  • Administration Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Kleinfelder Australia Full time $60,000 - $90,000 per year

    Job DescriptionAdministration AssistantThe OpportunityWe a re seeking a proactive and detail-oriented Administration Assistant to join our Newcastle office, supporting both local operations and the broader NSW team , including our Sydney office. As part of our national administration support team, you will also contribute to wider business needs across...

  • Administration Assistant

    1 day ago

    Sydney, New South Wales, Australia Mansfield Property Advisory Full time $60,000 - $80,000 per year

    Mansfield Property Advisory has a team of consultants across Sydney, Brisbane and Perth, assisting property investors, owners, occupiers and asset managers.We are seeking an organised and proactive Administration Assistant to join our Sydney team and support delivery across a variety of current engagements and a growing pipeline of work.Our team provides...