Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia MAYDAY Recruitment Full time

MAYDAY Recruitment is proud to partner with an exciting and fast-growing business in the mining and resources sector, currently in an exciting foundational stage of growth.

With active operations overseas and a growing Sydney-based corporate team, this is a rare opportunity for a dynamic Executive Assistant & Office Manager to step into a key role and help shape the future of the business from the ground up.

This is more than your typical EA role — you'll be the go-to person for getting things done, the engine room for a world-class executive team, and the heartbeat of the Sydney office. If you're looking to join a values-led, fast-paced, and high-impact environment, this could be your perfect next move.

What's in it for you?
  • Based in Sydney CBD - this role is full-time in the office
  • Full-time permanent role, with lots of opportunity to grow
  • $110,000.00 package
  • Join a well-funded, high-potential business in a phase of rapid transformation and scale-up
  • Work closely with an exceptional executive leadership team from the mining, investment, and corporate sectors
  • Play a pivotal role in shaping the company's growth, culture, and operations
  • Enjoy a varied, fast-paced role where no two days are the same
Your Role:

This role combines high-level executive support with hands-on office management and project coordination. You'll work across all areas of the business and be a trusted right hand to the founding executive team.

Key Responsibilities:

Executive Support:

  • Provide end-to-end support to the Executive Team including diary, travel, and expense management
  • Prepare polished board packs and leadership materials
  • Coordinate meetings, track actions, and follow up with stakeholders

Office Management:

  • Own the day-to-day operations of the Sydney office
  • Manage suppliers, budgets, equipment and services
  • Lead office setup and relocation projects as the team scales

Travel & Events:

  • Manage complex, multi-leg international and domestic travel
  • Organise events, site visits, leadership offsites and training sessions

Communication & Stakeholder Management:

  • Be the central point of contact between executives, staff and external partners
  • Handle confidential matters with utmost professionalism
  • Build strong internal and external relationships across all levels

Projects & Innovation:

  • Take ownership of special projects across the business
  • Improve systems and processes using the latest tools and tech
  • Lead initiatives that enhance productivity and culture
About You:

You're a proactive, polished, and tech-savvy professional who's ready to get in on the ground floor of something big.

You bring:

  • Proven experience as an EA or Office Manager supporting senior executives
  • Excellent organisational skills with a sharp eye for detail
  • A problem-solving mindset and the ability to juggle multiple priorities
  • High level of professionalism and ability to manage confidential information
  • Strong digital skills – you're confident navigating modern tools and systems
  • Experience working in fast-paced, high-growth, or start-up environments
  • A passion for getting things done and making a meaningful impact
  • Bonus points for experience with AI tools or automating workflows
Ready to Make Your Mark?

This is not your average EA role. You'll be working side-by-side with a globally experienced executive team, in an industry that's rich with opportunity and impact.

If you're ready to bring your energy, creativity, and leadership to a company on the rise, apply now via MAYDAY Recruitment and be part of something truly exciting from day one.

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