Office Admin

3 days ago

Bayswater North, Victoria, Australia Bird Healthcare Full time $60,000 - $90,000 per year

Who are we?

We are a leading healthcare business based in Melbourne, providing innovative solutions and high-quality products to healthcare providers across Australia. While our head office is in Bayswater Melbourne.

What are we seeking?

We are looking for an energetic, self-starting professional with a proactive mindset and a passion for organisation and problem-solving. The ideal candidate will be a natural communicator with a strong eye for detail, ready to thrive in a fast-paced environment where they can support our sales, service and accounts admin staff.

Position Overview

You will play a crucial role in supporting the day-to-day sales goals of the company as well as providing administrative assistance to our team. You will be the go-to person for managing quotes, customer agreements, basic accounts admin, office admin — helping to ensure our teams have the support they need to operate efficiently and deliver exceptional customer service.

Key Responsibilities

  • Provide day-to-day support to the sales, service and accounts team, including preparing quotes and responding to queries
  • Maintain up-to-date records of all customer supply, price, and tender agreements
  • Manage the standing order schedule and inform the sales team of any customer changes
  • Assist with stock counts and reconciliations as required
  • Maintain the customer complaints and feedback register
  • Answer incoming phone calls and greet customers and visitors promptly and professionally
  • Direct phone and email enquiries to the appropriate team members, ensuring all sales enquiries reach the sales staff, regardless of the nature of the request
  • Manage office supplies and oversee general office upkeep
  • Assist with entering asset information into our asset management software and CRM
  • Collaborate with the Warehouse and Logistics Coordinator to receive incoming faulty goods, ensuring proper identification and documentation with the appropriate RMA paperwork

Skills, Attributes, and Experience

  • Strong attention to detail with excellent organisational abilities
  • Outstanding interpersonal and communication skills, both oral and written
  • A methodical and structured approach to completing tasks
  • Ability to prioritise effectively and manage shifting priorities
  • Proactive problem-solving mindset
  • Proficient in Microsoft Office programs (Word, Excel, Outlook)
  • Familiarity with accounting or inventory software systems
  • Prior experience (3–5 years) in a similar or related administration role
  • Experience using asset management software is highly regarded

Why Join Us?

We offer a supportive and collaborative team environment, where your contributions will have a direct impact on the smooth operation of both our sales and servicing departments. This is an excellent opportunity for an organised and motivated administrator to grow their career with us.

We are open to both Full-Time and Part-Time applicants.

  • Office admin

    1 week ago

    Laverton North, Victoria, Australia Icare Medical Group Full time $40,000 - $60,000 per year

    About the RoleWe're on the lookout for an enthusiastic and detail-oriented Customer Service & Logistics Coordinator to join our team In this dynamic role, you will be the primary point of contact for our customers, ensuring top-tier service while coordinating freight bookings and managing customer collections.If you're passionate about logistics, have a...

  • Customer service/Office Admin- English, Mandarin speaking

    7 days ago

    Laverton North, Victoria, Australia A&J AUSTRALIA Full time $55,000 - $62,000 per year

    About us:We design manufactures, markets rigid plastic for the chemical, food and oil industries. We are also a member of APPMA, and our customising includes the integrated design of packaging components, complete finish product services. In the past 30 years, we supplied high quality, satisfaction goods and services across Australia as well as supporting...

  • Office Manager

    7 days ago

    North Altona, Victoria, Australia PeopleCore Full time $63,000 - $94,500 per year

    Office Manager – Plumbing Industry – Altona NorthAutonomy to run the office your wayFlexible 4-day week – approx. 30 hoursWork with a director who listensMake this role your own.Join a growing plumbing business and take full ownership of the office. You'll have the freedom to implement the systems you think are important, backed by a director who's...

  • Junior Project Coordinator

    5 days ago

    Bayswater North, Victoria, Australia Progressive Bathrooms Pty Ltd Full time $45,000 - $60,000 per year

    Ready to kickstart your career in renovations with a team that values quality, clarity, and clever coordination?We're Progressive Bathrooms + Renovations — a fast-growing, client-first renovation company with a reputation for exceptional service and stunning results. We're on the hunt for a Junior Project Coordinator to support our pre-construction phase...

  • Administration Officer

    7 days ago

    Sunshine North, Victoria, Australia Brimbank City Council Full time $60,000 - $80,000 per year

    Planning Administration Officer – City PlanningBand 4 - $72, $77,882.47 per annum + SuperannuationFixed term full-time – Ending 29 January 2027The City of Brimbank is the second largest municipality in metropolitan Melbourne. Only 10 kilometres west of Melbourne, it's the gateway to Melbourne's western suburbs and the regions.With half its 196,000+...

  • Administration Officer

    1 week ago

    Sunshine North, Victoria, Australia Western Health Full time $60,000 - $90,000 per year

    Specialist Clinics Administration OfficerLocation: Sunshine HospitalEmployment Type: Ongoing, Part-Time (36 hours/week)Salary: Admin Grade 1 + Superannuation + Salary PackagingAbout the roleWomen's and Children's Specialist Clinics provides quality health care for children, adolescents, newborns, and women and we are seeking an enthusiastic administration...

  • Sports Development Officer/Gymnastics Coach

    2 weeks ago

    Clyde North, Victoria, Australia Sparta Gymnastics Full time $80,000 - $100,000 per year

    Join the Dynamic Team at Sparta GymnasticsWe are currently seeking a skilled Sports Development Officer/Recreational Gymnastics coach with experience and a minimum of a Fundamental/ Intermediate coaching accreditation (or equivalent from overseas) for our recreational gymnastics, ninja program, and acrobatics classes as well as admin for developing our...

  • Maintenance Administration Support Officer

    7 days ago

    North Melbourne, Victoria, Australia Cleanaway Operations Pty Ltd Full time $60,000 - $80,000 per year

    About UsJoin us at Cleanaway and contribute to making a sustainable future possible, together.We transform waste into resources and renewable energy.  When you start to think of waste as a resource, it opens a world of possibilities.As a high growth, ASX listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the...

  • Sales & Admin All-Rounder

    24 hours ago

    North Altona, Victoria, Australia Amega2000 Full time $60,000 - $90,000 per year

    About the Role:Join our growing wholesale furniture business in a hands-on role where you'll be the go-to contact for our customers, support operations, and contribute to sales and digital marketing efforts in a warehouse environment. If you're someone who enjoys variety and taking ownership, this role is for you. This is a full-time casual position with the...

  • HR Driver

    1 week ago

    Laverton North, Victoria, Australia Randstad - Transport Full time $64,000 - $84,000 per year

    We have a great opportunity for those who are seeking a new opportunity in the Transport industry. We are currently seeking an experienced and reliable HR Truck Driver to preform mutli drop deliveries of home goods around Melbourne's regional and local areas. On offer are fantastic pay rates ($40 ph + penalties & allowances) and ongoing work. Morning shifts...