Executive Administrator

About Kasada
Join us in stopping bad bots, for good Kasada protects millions of online users everyday. Founded to stop automated bot attacks, we believe the internet should be a safe place for everyone. Bad bots are highly destructive. They take over accounts, steal content, overload systems and infrastructure and cause billions of dollars in damages every year. Seeking to restore trust in the internet, Kasada stops bots at the very first request including those that have never been seen before.

We've grown from a few friends working out of a shipping container under the Sydney Harbour Bridge to now operating globally, we're spread across the world protecting some of the most well-known brands on the face of the earth.

We're an innately curious team that's not afraid to bring bold ideas to create better ways of solving problems. We're looking for people who are passionate about solving some of the most difficult and pressing cybersecurity issues, while having fun doing it

About The Role
We're looking for a highly capable and proactive Executive Administrator based in Sydney to support our CEO and provide assistance to the Leadership Team. This role requires someone who can operate independently, think strategically, and move quickly.

You'll manage the CEO's day-to-day priorities while also supporting other members of the leadership team and providing light office management. Our Founder and CEO is creative and highly technical, and you will play a critical role in helping him stay focused on business priorities.

You'll thrive here if you're comfortable working in ambiguity, confident making decisions with limited direction, and skilled at navigating a fast-moving, evolving environment. Strong proficiency in traditional office applications, coupled with a willingness and aptitude to adopt new technologies (including AI), will help you succeed in this role.

CEO Support

• Serve as a strategic and administrative partner to the CEO—managing scheduling, inbox, travel, and daily priorities.
• Act as a gatekeeper for the CEO's time, prioritising competing demands and requests, while anticipating needs to keep the CEO focused on what matters most.
• Assist in managing CEO's direct report's PTO records and ensuring communication flows (PTO requests, 1:1 meetings, performance management cycles, feedback loops).
• Prepare agendas, track follow-ups, and ensure execution on key items.
• Draft, review, and organise key documents, presentations, and communications.
• Manage and coordinate CEO travel and periods of absence (incl internal communication thereof, as appropriate).
• Organise and coordinate management offsites and leadership events, in partnership with People Experience.
• Manage relations with the Board, including scheduling of quarterly board meetings and board dinners. Ensure board pack and related papers are sent out (and received) sufficiently in advance of the meeting.

Leadership Team Assistance

• Provide EA support for the Chief Revenue Officer (diary management, travel bookings, team coordination).
• Provide ad hoc diary support for the Chief Financial Officer.
• Help coordinate in-person leadership meetings and events.
• Offer flexible support to other leadership team members as capacity allows.

Office Management & Team Support

• Oversee day-to-day operations of the Sydney office, including supplies, facilities, and liaison with Stone & Chalk.
• Support onboarding of new hires into the Sydney office.
• Partner with the People Experience team to plan and deliver monthly in-office socials that build engagement and culture.
• Act as the go-to contact for employees with office-related needs.

What you'll bring;

• 5+ years' experience in a Senior Executive Assistant, Executive Administrator, or Office Manager role.
• Proven ability to work autonomously and adapt in a dynamic environment.
• High level of discretion, organisation, and attention to detail.
• Strong written and verbal communication skills. Positive energy and a 'can do attitude'
• Strong presentation design skills (PowerPoint, Google Slides, Canva) with a sharp eye for layout and detail.
• Demonstrated comfort collaborating across all levels of an organisation.
• Based in Sydney, with flexibility to work from the office several times per week.
• Familiarity with Google Workspace, Microsoft Office, Slack, Canva, and . Knowledge of Jira and Confluence is a plus.
• Experience in high-growth tech or startup environments also a plus

The Benefits Of Being a Kasadian
We want to ensure Kasada remains a great place to work and a place to do great work. It's important to us to build an inclusive environment where you can realize your full potential. We are a highly collaborative team regardless of location, placing a strong emphasis on our core values; and we have designed our benefits package so you can thrive, both inside and outside of work:

• A stake in Kasada's global success with equity/stock options
• Flexible working hours and arrangements - Create a schedule that suits you
• Support for growing families - Generous parental leave allowances and resources to help in the lead up, during and after parental leave.
• Resources for well-being to support your growth including our EAP - confidential counselling for you and your loved ones
• Birthday leave
• Wellness leave
• An action packed calendar of fun in-person and virtual events

Sound interesting? What's next?
Hit the apply button and one of our team will set up an exploratory, confidential discussion. We have designed our hiring process to be streamlined and thorough so everyone can make the right call on whether it is the right move for you. We are an inclusive team and this extends to all candidates that interview with us. Interviews are conducted virtually however if you want to come onsite - just ask When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process, we want to ensure you are set up for success in every conversation.

Still with us? Just a little bit more…
Research shows that women and other marginalized individuals tend to only apply when they check every box. We're always keen to broaden our perspective, so if you think you have what it takes, but don't necessarily meet every single point above, please still get in touch, we'd love to have a chat and see if you could be a great addition to the team

Please note: Kasada is an e-verify employer (US based applicants only)