Administration & Personal Assistant

Administration & Personal Assistant

About Greenfields Executive Recruitment & Search

Greenfields Executive Recruitment & Search is a Sydney-based specialist firm focused exclusively on Legal, Company Secretary, and Corporate Governance appointments. Since 2016, we've delivered best-in-class recruitment solutions for ASX-listed companies, multinationals, private enterprises, and not-for-profits. Known for our integrity, professionalism, and relationship-driven approach, we blend the depth of retained executive search with the flexibility of contingent solutions.

The Opportunity

We're seeking a detail-oriented and adaptable
Administration & Personal Assistant
to provide essential support to two busy executives within our boutique firm. This role is suited to someone who enjoys following structured processes, keeping things organised, and ensuring tasks are completed with accuracy and care. Alongside administration, you'll provide personal assistance to the Managing Director, which includes managing professional tasks, personal errands, and lifestyle support.

This is a part-time role, working 32 hours per week spread over 5 days (approximately 6.5 hours per day). Each day will bring variety, and we're looking for someone with a flexible approach who enjoys supporting in a dynamic environment where no two days are quite the same — and where we like to keep things professional yet fun.

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Salary:
Up to $72,000 including super (for 32 hours per week)

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Schedule:
32 hours per week, worked across 5 days

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Flexibility:
Hybrid working arrangements with a mix of office and work-from-home

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Culture:
Supportive, collaborative, and professional environment with a sense of fun

Key Responsibilities

In this role, you will play a vital part in keeping operations running smoothly by focusing on structured support and administration, including:

• Scheduling meetings and managing diaries efficiently across multiple stakeholders
• Formatting and proofreading documents and reports to a high standard
• Entering and updating information in our recruitment database accurately
• Preparing email templates and correspondence for clients and candidates
• Coordinating reference checks, background verifications, and testing
• Supporting advertising and marketing administration across campaigns
• Assisting with research tasks and maintaining organised records
• Coordinating travel arrangements and event logistics as required
• Providing personal assistance to the Managing Director, including:
• Managing emails, appointments, and professional bookings
• Coordinating domestic and international travel and accommodation
• Organising personal appointments and running day-to-day personal errands (a car is essential for this aspect of the role)
• Providing general lifestyle assistance to help balance business and personal commitments
• Providing ongoing administrative support to two busy executives

About You

We're looking for someone with strong organisational skills and a flexible approach, who enjoys variety and takes pride in getting things done. You'll bring:

• Previous experience in an administrative or personal assistant role (recruitment, legal, or professional services background desirable)
• Proficiency in Microsoft Word and Outlook, with confidence using shared drives and databases
• Excellent written and verbal communication skills
• Strong attention to detail and a methodical approach to tasks
• Professionalism, discretion, and reliability in handling confidential information
• A team-oriented mindset, with the ability to adapt as priorities shift day-to-day
• A positive outlook and willingness to contribute to a fun, supportive workplace
• Your own car (essential), along with a laptop and mobile phone

Please submit a cover letter explaining why you are interested in this position, along with your resume, in confidence to Aislyn Jennings, Executive Search Partner, at or call for a confidential discussion,

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted