Workforce Planning Coordinator

3 hours ago

Mulgrave, Victoria, Australia City Facilities Management Australia Full time $60,000 - $90,000 per year

City FM Australia (City) provides world-leading Facilities Management, Energy Management and Engineering solutions that ensure safe, successful and sustainable outcomes for our partners.

The Opportunity:
Take the next exciting step in your career as a Workforce Planning Coordinator on a full-time fixed term contract until June 2026, supporting the day-to-day delivery of cleaning services to our valued partner, Good Start Early Learning. In this role, you'll plan and coordinate both reactive and scheduled work, ensuring contract obligations are met and daily cleaning runs smoothly. You'll work closely with field staff to cover same-day shifts and forward scheduling, keeping supervisors informed of resource challenges and meeting weekly with State Managers to forecast future requirements.

You'll use Dayforce and Lighthouse systems to manage scheduling and time and attendance efficiently. This position requires close attention to detail, strategic thinking, and the ability to multi-task in a dynamic, high-volume environment.

Key Responsibilities:

  • Plan and coordinate reactive and planned cleaning work in line with contract obligations.
  • Administer processes to facilitate seamless daily cleaning operations.
  • Utilise Dayforce and Lighthouse systems for scheduling and time/attendance management.
  • Engage with field staff to cover shifts and manage forward scheduling.
  • Keep supervisors updated on field resource challenges and meet weekly with state managers to forecast needs.
  • Collaborate with internal teams and subcontractors to ensure service excellence.
  • Support contractor management, stakeholder engagement, and problem solving.

What you need:

  • Tertiary or higher qualification in Business, Administration, or Technical stream. (Desirable)
  • Strong administration, planning, and coordination skills.
  • Excellent communication, organisational skills, time management and attention to detail.
  • Experience in minor project planning and coordination.
  • Ability to analyse workflow/processes, define inefficiencies, and manage change.

What we offer:

  • Competitive salary in hybrid working model.
  • Fixed term Full-time role within a growing organisation.
  • Fun and supportive team.
  • Access to employee benefits – enjoy exclusive discounts at major retailers across Australia.

If this sounds like you and you would like the opportunity to be part of a growing Australian Facilities Management business, we would love to hear from you.

Please send cover letter and resume to apply. Only shortlisted applicants will be notified.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. We provide a challenging and rewarding environment with ongoing professional development for all our Team Members.

City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.

  • Admin/Rostering Coordinator

    6 days ago

    Mulgrave, Victoria, Australia Securecorp Full time

    Brief DescriptionJoin a dynamic team at SecurecorpSecurecorp is seeking a highly organised and experiencedAdmin/Rostering Coordinatorto join ourBrisbane officeinMurarrie, QLDThis is an exciting opportunity to play a key role in supporting our operations team and ensuring seamless workforce coordination across a diverse site portfolio.Key...

  • Quotations Coordinator

    2 weeks ago

    Mulgrave, Victoria, Australia TVH Full time $60,000 - $90,000 per year

    About Us:TVH is Australia's leading National Mechanical (HVAC), Electrical, Fire, Hydraulic and General Maintenance service provider. We employ over 650 people nationally to ensure we provide a competitive and quality service to our customer base.Job Description:We are currently seeking a highly organised and detail-oriented Quotations Coordinator to join...

  • Executive Director, Financial Planning and Analysis

    2 hours ago

    Mulgrave, Victoria, Australia Monash University Full time $120,000 - $180,000 per year

    Executive Director, Financial Planning and AnalysisJob No.: 687152Location: MulgraveEmployment Type: Full-time, Fixed-term appointmentRemuneration: A competitive remuneration package will applyAustralia's largest most international universityStrategic finance leadership in a top-40 world ranked universityDrive Financial Planning and Analysis transformation...

  • After Hours Coordinator

    4 days ago

    Mulgrave, Victoria, Australia CareChoice Full time $60,000 - $90,000 per year

    About CareChoiceCareChoice is a NDIS and TAC/ WorkSafe registered disability services provider. We deliver a wide range of services and provide complex support across the Disability sector in a range of settings including home care, residential, community and Specialist Disability Accommodation.CareChoice is committed to service excellence and works closely...

  • Facilities and Cleaning Coordinator

    6 days ago

    Mulgrave, Victoria, Australia City Facilities Management Full time $60,000 - $90,000 per year

    WHY CITY?City FM is a rapidly growing global leader in Facilities Management. In Australia, we stand as one of the largest privately owned companies in our field. Since 2009, we've been delivering top-notch facilities management, engineering, and cleaning solutions to some of the country's biggest retailers. Our commitment is to partner with businesses to...

  • Contract Coordinator

    1 week ago

    Mulgrave, Victoria, Australia Private Advertiser Full time $60,000 - $90,000 per year

    Who Are We:We are a growing National Insurance Builder who is safe-guarding communities and unlocking potential. As a Contract Coordinator youwill provide integral support to customers and partners as their homes and businesses are repaired after an event or disaster. This role ensures the timely and accurate completion of contract processing, documentation...

  • Organisational Development Advisor

    2 weeks ago

    Mulgrave, Victoria, Australia Fronditha Care Full time $80,000 - $120,000 per year

    Brief DescriptionAbout Fronditha CareFronditha Care is an award-winning not-for-profit aged care provider, specialising in providing culturally sensitive aged care for people of all backgrounds for more than 46 years. We provide a wide range of aged care services and programs to support elders and their families.Through our core values of Respect, Do Right,...

  • Junior Administration and Accounts Coordinator

    6 days ago

    Mulgrave, Victoria, Australia Woods & Co Full time $60,000 - $70,000 per year

    Woods & Co local leader in reactionary maintenance, building projects and major refurbishments. This is an exciting opportunity has arisen for a proactive Accounts Receivable & Contracts Coordinator to join a diligent and collaborative team.This is a hands-on finance and administration role, supporting contract amendment processing, invoicing, and accounts...

  • Service Planner

    2 days ago

    Mulgrave, Victoria, Australia Synergie Australia Full time $80,000 - $90,000 per year

    We think outside the box by redefining recruitment.Through long-term partnerships, we connect the right people with the right opportunities to shape careers and drive change in Australia and beyond.We're seeking a motivated Service Planner to join a busy industrial service team in Mulgrave Victoria. This role is ideal for someone with strong organisational...

  • Customer Relationship Consultant

    2 weeks ago

    Mulgrave, Victoria, Australia nib health funds limited Full time $60,000 - $90,000 per year

    Let's talk about nib Thrivenib's vision is better health and wellbeing for all Australians. We know there are few greater opportunities for us to have a meaningful social impact than in keeping people healthy, and now, in supporting people with disabilities. We plan to do this through innovative, human and digital solutions to make a difference to people who...