Quotations Coordinator

About Us:

TVH is Australia's leading National Mechanical (HVAC), Electrical, Fire, Hydraulic and General Maintenance service provider. We employ over 650 people nationally to ensure we provide a competitive and quality service to our customer base.

Job Description:

We are currently seeking a highly organised and detail-oriented Quotations Coordinator to join our team based in Mulgrave, Victoria. As a Quoting Assistant, you will play a critical role in supporting the Victorian & Tasmanian operations teams by managing and streamlining the quote generation process. This position is responsible for ensuring the consistency, accuracy, and timely delivery of quotes across all teams, acting as the central point of coordination for quote output.

Administrative Duties

• Quote Review & Submission: Examine and submit quotes to customer representatives, ensuring all necessary details are included to support defect rectification and resolution.
• Quality Control: Standardise quote formatting, correct spelling errors, and resolve scope discrepancies to maintain a consistent and professional output across teams.
• Quote Submission: Review submitted quote win/loss ratios and work with the Operations Manager to identify areas for improvement.
• Operational Liaison: Coordinate with operations staff to ensure tasks are clearly defined, accurate, and completed correctly, while confirming all work stays within approved quote limits and company guidelines.

Team & Client Support

• Quality & Stakeholder Review: Conduct regular assessments of quote quality and gather feedback from internal stakeholders to maintain high standards and continuous improvement.

About You:

• Industry experience within HVAC, Electrical & Fire disciplines would be preferred.
• Familiarity with internal business standards and an understanding of quality work control processes is desirable - Training and support will be provided to ensure proficiency in these areas
• Sound skills in document control, financials, and systems-based administration
• Mathematical understanding in calculating quotations, verifying measurements and ensuring cost accuracy to achieve target margin
• Proficient in Microsoft Office

Key Competencies

• Strong organisational and time management skills
• High attention to detail and accuracy
• Effective written and verbal communication
• Ability to prioritise and multitask in a fast-paced environment
• Team-oriented with a proactive and professional attitude

If this sounds like you, APPLY NOW and experience the collaborative, positive and diverse workforce at TVH.