Junior Administration and Accounts Coordinator

13 hours ago

Mulgrave, Victoria, Australia Woods & Co Full time $60,000 - $70,000 per year

Woods & Co local leader in reactionary maintenance, building projects and major refurbishments. This is an exciting opportunity has arisen for a proactive Accounts Receivable & Contracts Coordinator to join a diligent and collaborative team.

This is a hands-on finance and administration role, supporting contract amendment processing, invoicing, and accounts receivable. Working closely with the Administration Manager, Site Supervisors, and finance team, you'll help maintain accurate records in Zavanti and Simpro, ensuring invoices, job codes, and client accounts are up to date.

What's in it for you?

  • $60,000–$70,000 + Super
  • Mulgrave Office Location
  • Exposure to the construction and maintenance sector
  • Training and support to grow your skills
  • Flexible working hours | 9-day Fortnight
  • Collaborative and supportive team environment

What you'll do:

  • Process CHL contract amendment requests and ensure accurate coding in Zavanti.
  • Cross-check and reconcile job codes and P&L allocations across Simpro and Zavanti.
  • Follow up on supporting documentation (photos, reports, compliance certificates, completion evidence) before invoicing.
  • Process approved invoices and issue statements to CHL and other clients.
  • Monitor debtor accounts and follow up on overdue invoices.
  • Prepare and send weekly amendment reports and regular accounts receivable reports.
  • Liaise with Site Supervisors, Admin, and clients to resolve discrepancies.
  • Provide general support to administration and finance teams as needed.

What do you need?

  • Previous experience in accounts receivable, finance administration, or contract invoicing (construction or maintenance industry advantageous)
  • Knowledge of job management and finance systems such as Simpro and Zavanti
  • Strong attention to detail and accuracy in data entry and coding
  • Effective written and verbal communication skills
  • Ability to work collaboratively across multiple teams and stakeholders
  • Strong organisational skills with the ability to prioritise tasks and meet deadlines

If you're as passionate about this position as we are then please don't delay and APPLY NOW below If you have questions about the role, please contact Phoebe at or

We are interviewing immediately.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community and people with disability

*Please note only shortlisted candidates will be contacted.

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