Project Administrator

UGL Utilities Operations & Maintenance business is a trusted provider of essential services across power, water, and gas sectors. With a strong reputation and long-standing contracts in power distribution, transmission, and water operations and maintenance, we are poised for significant growth.

The Opportunity

The Project Administrator plays a pivotal support role in the effective administrative and operational coordination of the O&M (Operations and Maintenance) workstream for a large-scale Public-Private Partnership (PPP) development project. Reporting directly to the O&M Bid Director, the Project Administrator will support the bid phase and preparation activities, ensuring the timely progression of deliverables, seamless coordination among stakeholders, and efficient handling of documentation and administrative requirements.

This role is ideal for an individual with strong organisational, communication, and multitasking skills who thrives in fast-paced, high-stakes environments. It requires someone with a proactive mindset and an eye for detail to support the smooth delivery of an O&M bid that meets project timelines and quality requirements.

Key responsibilities:

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.
• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.
• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.
• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.
• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.
• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.
• Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.
• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.
• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

Ideal attributes

The following Ideal attributes are highly desired, but if you do not tick all the boxes, you could still be a great fit. Please apply, all applications will be considered.

·     You have a minimum of 5+ years' experience in a Project Administrator or related role within an engineering or construction management environment.

·     Strong SAP, Excel and computer skills

·     Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

Next Steps

Follow the instructions on this advert to express interest in this opportunity.

As part of the recruitment process, there are several checks which may be conducted to demonstrate the suitability of an applicant for a role including criminal background checks, medical, drug and alcohol testing, right to work checks, and reference checks.

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Why Join UGL?

• Flexible work options

• Discounts with major retailers

• Private health insurance offers, wellness program and discounts

• Leadership & Mentoring Programs

• Education assistance

• Salary continuance insurance and Novated car leasing

• 16 weeks of primary carer leave, and 3 weeks partner leave

• 9000 employees. 20,000 + development activities for employees each year.

Diversity & Inclusion at UGL
We embrace diversity and are committed to a supportive, inclusive workplace. Our initiatives include:

• Pay equity and eco-friendly practices.

• Community support and charitable causes

• Female leadership, sponsorship, and inclusion programs

• Empowering programs for Aboriginal & Torres Strait Islander Australians

• We welcome applicants of all backgrounds and abilities. If you have a disability or special need that requires accommodation, please let us know during the recruitment process.