Operations Coordinator

2 weeks ago


Yarraville, Victoria, Australia HR with Ease Full time $60,000 - $80,000 per year

Are you organised, calm under pressure, and thrive in a fast-moving environment where every day is different?

Our Client is on the lookout for an organised and proactive Operations Coordinator to support the daily delivery of inspections and plant logistics. Based in their Yarraville office, you'll be the key link between assessors, admin, and operational teams — helping ensure everything runs smoothly, on time, and with clarity.

This is a full-time, Monday to Friday in-office role based in Yarraville, Melbourne VIC.

Key Accountabilities:
  • Coordinate daily inspections: ensure job readiness, labour assignment, and timely triage.

  • Liaise with assessors and the Administration Officer to keep everything running smoothly.

  • Track inspection workflows using our client's systems and client-based software tools.

  • Maintain live dashboards to monitor labour use and inspection progress.

  • Communicate clearly with internal and external stakeholders on project updates and completions.

Success in this role requires someone who communicates clearly under pressure, can juggle competing demands, and enjoys working within structured systems — but can pivot when things change fast.

Does this sound like you?

We 'd love to hear from you if you tick these boxes:

  • Experience in service admin, scheduling, or logistics (construction or plant-based preferred).

  • A calm and confident communicator who thrives in a team.

  • Comfortable with platforms like Service Mate, CP Insite, 3D Safety or Chekrite.

  • A strong sense of ownership — you love keeping things moving and solving problems before they escalate.

  • Comfort dealing with staff at all levels of an organisation.

  • Willingness to be the person 'directing traffic' and making decisions about daily operations.

  • The ability to make quick and sound decisions when necessary.

Ready to play a key role in protecting people, projects, and standards? Apply now and be part of a team that values precision, people, and proactive problem-solving.

To Apply:

Please attach a current resume and a cover letter outlining how you match what we're looking for.


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