Business Manager

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

Attendance during school holidays is required.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Yarraville West Primary School is a large primary school in the quiet residential suburb of Yarraville, about 8km from the Melbourne CBD. YWPS has served the schooling needs of the community for 138 years. The current school buildings were opened in 1985, and as the school has grown, additional classrooms have been added. Our grounds include adventure play spaces for junior, middle, and senior students, shady verandahs for creative play and relaxing, a wooden maze, and sensory garden. The Yarraville Oval is adjacent to the school and provides a beautiful open space for learning, sports and play.

Our school vision is to develop a positive, courageous and reflective learning culture, that connects students, families and staff proudly to our community. Four core values guide community life, teaching, and learning at Yarraville West Primary School: Respect, Resilience, Creativity and Integrity. These values are reflected in all aspects of school life and contribute to a sense of common purpose within the school community.

Yarraville West Primary School has an enrolment cap of 900 students. Enrolments have risen over the past decade; however, we are now encountering a greater stabilisation of our student enrolments. In 2025, our student enrolment is 660 with almost all students and families living within our designated neighbourhood zone.

Our Student Family Occupation and Education Index (SFOE) is low, reflecting the higher levels of education parents have, and the types of occupations they are engaged in.

Yarraville West Primary School is a high performing school in student learning. We place significant emphasis on academic outcomes. Our academic achievements are consistently above state benchmarks in English and Mathematics. We are extremely proud of our reputation for providing a comprehensive and challenging curriculum, academic excellence, and proactive social and emotional guidance and support.

Yarraville West Primary School is committed to improving the outcomes of all students. This is achieved through the provision of a challenging academic program, based on the Victorian Curriculum and underpinned by evidence-based teaching methods. Our strong academic focus is supported by a number of extra-curricular activities and programs that provide a well-rounded education. Programs provided include Physical Education, Visual Arts, Drama, Italian, STEM, Digital Technology, Library, Learning Intervention, and the Victorian High Ability Program.

We are committed to embedding Department of Education initiatives, such as the Framework for Improving Student Outcomes 2.0, and High Impact Teaching Strategies into our everyday teaching and learning. Embedding these models underpin our focus and determination to improve teacher practice and in turn provide vital and successful learning opportunities for all our students. Teaching staff are highly focused, undertaking ongoing professional development to implement best practice. This leads to achieving improved outcomes for our students through agreed Literacy and Numeracy instructional teaching models, shared curriculum planning, coaching, and Professional Learning Communities (PLC). Staff work collaboratively in their teams to document a challenging and differentiated curriculum.

The staffing profile of Yarraville West Primary School in 2025 is 54 fulltime staff, including one principal, two assistant principals, three learning specialists, one leading teacher, 38 teachers, and eleven education support staff.

The School Improvement Team, consisting of the Principal class officers, Leading Teacher, (Disability Inclusion), Learning Specialists, (Literacy, Numeracy, School Wide Positive Behaviour Support), and Mental Health and Wellbeing Leader, oversees the implementation of the school¿s annual improvement goals. Our Learning Specialists and Principal class officers support our PLC Leaders to lead their PLCs in providing a rich and comprehensive curriculum.

All teachers work together in professional learning communities to analyse student learning and wellbeing data. Teachers use this information to better understand the learning needs of our students to collaboratively plan, teach and evaluate student learning progress. Time is prioritised weekly for teachers to collaborate for planning, moderation of assessment data, and preparing lessons.

The Consultation Committee is representative of all staff and is engaged in improving our workplace and ensuring our staff have opportunities to provide feedback on implementing the Victorian Government Schools Agreement.

Teachers new to the profession are supported through the Career Start initiative. Additional time release from teaching duties enables these teachers to meet weekly with their mentor teacher, who provides professional support and guidance on all aspects of the first-year teacher¿s role. Mentor teachers are also in place to support teachers to gain full registration with the Victorian Institute of Teaching.

We encourage the school¿s wider community to be actively involved in school life, formally and informally. Our School Council and the sub-committees of Finance, Events, Community, and Buildings and Grounds, are the formal means of parent engagement, where we work together to ensure good governance and parent input into aspects of school improvement. Informally, parents and carers volunteer to support improved student learning and wellbeing outcomes, eg participating in excursions and camps and helping in classrooms and the library. We welcome parents and carers into the school daily and invite parents, carers and extended family members to join us in organised events, such as classroom expos, the school open afternoon, the Celebration of the Arts Week, and the school concert.

For more information contact the Principal Karen Rush on

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