People Team Executive Assistant

• Permanent full-time position

• Inclusive, collaborative team culture with great employee benefits

• Enjoy flexibility – work from home supported

The Role

Are you looking to grow your career in a fast-paced, vibrant People team? An opportunity has become available for a strong Administrator to support our People team executives , providing administration support across the team and employee life cycle.

Reporting to the GM People, Operations however providing administration support equally to GM People, Commercial and GM People, Corporate, this role offers a fantastic opportunity for those aspiring to a fulfilling career in HR. You will gain valuable insights into how this function works within a national organisation.

Key Accountabilities

• Proactively manage complex diaries/calendars for three GMs

• Coordinate domestic travel arrangements, including itineraries, bookings, and travel documentation

• Prepare, submit, and track expense claims, ensuring compliance with company policy

• Provide administrative support, including meeting preparation, minute-taking, and follow-up on action items

• Proactively manage and coordinate the preparation of reports, including gathering data, formatting documents, and ensuring timely distribution

• Coding and processing invoices for payment

• Support the GMs in preparing presentations and briefing materials, as needed

• Updating and maintaining SharePoint and intranet sites related to the People team

• Liaising with executive and senior administrative assistants to handle requests and queries from senior leaders

About You

Our ideal candidate is a dynamic administrator who is approachable and has a genuine passion for client care and excellent customer service. You are a self-starter who thrives on autonomy, is innovative and possess a natural ability for creative problem solving in order to manage in a fast paced environment.

Key Skills and Experience

• High attention to detail and ability to manage competing priorities for multiple stakeholders.

• Excellent written and verbal communication skills

• Strong problem-solving capability, curiosity, and capacity to innovate

• Strong interpersonal skills with the ability to connect quickly and source information

• Personal resilience, adaptability, and a positive, solutions-focused attitude in a fast-paced environment

• Demonstrated experience in an administration, customer service or similar role

• Proficiency in MS Office applications

You will need

• If you work from home, you will have a home office space that meets Ramsay's health and safety standards, and suitable office equipment.

Benefits

Professional Advancement: Recognition and Professional Development. Free access to LinkedIn Learning with over 18,000 courses to advance your career and the Ramsay Leadership Academy to support career progression.

Ramsay Rewards: Access great deals at over 400 major retailers

Employee Wellbeing: Flexible working arrangements, a commitment to work/life balance and free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.

Make a Difference: Make a meaningful impact on the delivery of quality healthcare services and contribute to the transformation of the industry.

Ramsay Way Culture: Join a team dedicated to 'People Caring for People,' fostering a positive, supportive and inclusive environment.

About Us

Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of 'People Caring for People' since 1964.

We believe in a bright future for our company and for every one of our employees – our wellbeing initiatives and learning and development programs have seen us grow as an industry leader and sought after employer.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered

For enquiries, please contact Diana McManus via email

Applications Close: 11th November 2025

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available