Executive Assistant to CEO

1 week ago

Bendigo, Victoria, Australia Southern Shorthaul Railroad Full time $80,000 - $120,000 per year

At SSR we are committed to providing our customers with the highest level of rail freight service whilst still maintaining our reputation for safety. As a rail freight service operator, we strive to deliver assets of the highest quality, while also providing overall quality of service that is second to none. This includes heavy haulage rail freight services in Australia, and locomotive and rollingstock maintenance.

We at SSR believe an employee isn't just a name on our books, but rather a valued member of a bigger corporate family - they are a critical aspect of our business, directly relating to the success of SSR. Therefore, due to continued growth we are excited to invite applications for a full time Executive Assistant to support our Chief Executive Officer.

This is a diverse and hands-on role providing high-level support to the CEO in a fast-paced environment. As a trusted advisor and key point of contact, you'll play a pivotal role in supporting strategic priorities, coordinating executive communications, maintaining confidentiality, and helping drive the delivery of outcomes aligned with the Company's vision.

Duties involved, but not limited to:

  • Calendar and schedule management – strategically manage the CEO's time, prioritizing appointments and meetings
  • Communication management – screen and manage phone calls and emails, and draft and edit other correspondence on behalf of the CEO
  • Meeting and event coordination – plan and facilitate meetings, prepare briefings, presentations and agendas, take minutes, and manage logistics for both in person and virtual events
  • Travel and logistics – arrange travel requirements, including flights, accommodation, and transportation, prepare itineraries, and assist with alternative arrangements if required
  • Project management – oversee and support special projects, manage deadlines, and track and communicate progress
  • Liaison and communication - act as a key point of contact between the CEO and other internal and external stakeholders, ensuring the Company is well represented
  • Proactive problem solving – anticipate needs, identify potential challenges and take initiative to solve problems before they escalate
  • Initiative – be proactive in learning about the Company in order to understand specific needs and preferences for the CEO

The successful applicant must demonstrate the following:

  • Minimum 5 years' experience as an Executive Assistant to Senior Executive level
  • Relevant Tertiary Qualification highly desirable
  • Exceptional organisational skill with impeccable attention to detail
  • Exceptional written, verbal, and interpersonal communication skills, with the ability to engage effectively and appropriately with diverse audiences
  • Self-directed, polished, and adaptable to shifting priorities
  • Ability to demonstrate absolute professionalism and confidentiality in handling sensitive information
  • Trusted for your integrity, judgment and calmness under pressure
  • Friendly and approachable personality with high EQ
  • Hold a current drivers licence
  • Current National Police Check or willingness to obtain one

Please submit your application, including resume and covering letter addressing the key requirements via Seek.

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