
Administrative Assistant and Receptionist
4 days ago
O'Connor -based | Full-time, Office based, Monday to Friday, 8:00am – 4:00pm
We're looking for a motivated and friendly individual to join our team as an Administrative Assistant & Receptionist.
Required Duties
You will be the friendly face of the business while providing essential administration and receptionist skills.
Reception & Customer Service
- Greet visitors and manage incoming phone calls professionally
- Provide information about the company and direct enquiries
- Maintain a tidy and welcoming reception area
- Manage incoming and outgoing mail, deliveries, and couriers
- Help set up and troubleshoot videoconferencing equipment
Administrative Support & Office Coordination
- Assist with general office duties including filing, document preparation, and data entry
- Maintain internal records, registers, and databases
- Schedule meetings, book travel, and support event coordination
- Provide day-to-day support to the Finance team
- Manage the stock and dispensing of PPE items.
- Manage office supplies and kitchen consumables.
- Maintain office cleanliness and presentation by watering plants and tidying common areas.
- Manage sign-in/out sheet records.
- Coordinate with our external cleaning provider.
- Collect mail from the PO and letterbox and distribute it.
Procurement & Systems Support
- Help issue purchase orders and set up supplier information
- Verify supplier details and track key documentation (e.g. insurances)
- Assist with fuel card management and procurement processes
- Troubleshooting
- Asset administrative management for the business
The Ideal candidate has:
- A warm, approachable manner and professional presentation
- Excellent communication and organisational skills
- Displays initiative
- Operates independently
- Accepts responsibility
- Shows professionalism
- A proactive, can-do attitude and willingness to pitch in
- Strong attention to detail and time management
Application Process
This is a high interest role, so help yourself stand out from the pack.
Along with your resume, please include a brief personalised cover letter outlining;
Why you are suitable to excel in the role.
Apply now and take the first step towards your future
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