Payroll and Human Resource Clerk

Position Description: HR & Payroll Clerk

Job Title: HR & Payroll Clerk

Department: Human Resources / Finance

Reporting To: HR Manager & Payroll Manager

Salary: $76,000 – $77,000 per annum

Summary

We are seeking a highly organised, focused, and resilient HR & Payroll Clerk to support both Human Resources and Payroll functions across Queensland (QLD), Victoria (VIC), Western Australia (WA), New South Wales (NSW), and the Kimberley region. This fast-paced role is central to recruitment, onboarding, file management, employee support, event coordination, and end-to-end payroll processing.

The HR & Payroll Clerk will advertise roles across multiple platforms, manage high-volume candidate screening, conduct phone interviews, verify documentation, coordinate onboarding, maintain employee records, and process payroll using Employment Hero and Xero. This role requires a goal-driven individual with strong attention to detail, excellent communication skills, and the ability to thrive in a busy environment with competing priorities.

Key Responsibilities

Recruitment & Onboarding

• Advertise vacancies across Jora, Indeed, Seek, Workforce Australia, and internal job boards.
• Liaise with government employment agencies and workforce programs.
• Screen resumes and shortlist candidates across multiple states.
• Conduct initial phone interviews to assess suitability, experience, and availability.
• Verify all candidate documentation, including licences, work rights, visas, certifications, and qualifications.
• Compile complete onboarding files and maintain structured candidate documentation.
• Schedule interviews and coordinate communication between candidates and managers.
• Manage end-to-end onboarding, including contracts, new starter forms, bank/tax details, system setup, and induction material.

HR Administration

• Maintain accurate and secure employee records, licences, certifications, training, and leave data.
• Update Employment Hero and internal HR databases with new hires and employee changes.
• Prepare HR reports, workforce summaries, and ad-hoc data requests.
• Distribute and coordinate digital and physical training materials.
• Scan, store, and organise HR documentation and company policies.
• Respond to general employee HR enquiries promptly and professionally.
• Organise and assist with company events, including staff functions, recognition events, and internal activities.

Payroll Responsibilities

• Process payroll cycles for all states using Employment Hero and Xero.
• Review timesheets, attendance, approvals, allowances, and leave.
• Calculate and process payroll adjustments, including bonuses, overtime, penalties, deductions, and commissions.
• Maintain payroll files, including tax declarations, bank details, superannuation information, and deductions.
• Resolve payroll discrepancies in a timely and professional manner.
• Produce payroll reports and summaries for managers.
• Assist with audits, superannuation processing, and payroll tax obligations.
• Ensure compliance with Fair Work legislation, industrial awards, and company policies.

Qualifications & Skills

• Experience in HR, recruitment, payroll, or administrative support roles.
• Understanding of HR processes (recruitment, onboarding, training, compensation).
• Strong knowledge of Employment Hero, Xero, and Microsoft Excel.
• Excellent organisational, multitasking, and time-management abilities.
• Strong written and verbal communication skills for dealing with candidates, employees, and managers.
• High accuracy and strong numerical capability.
• Ability to manage sensitive information with discretion.
• Qualification in HR, Business Administration, Accounting, or similar is advantageous.

Personal Attributes

• Goal-oriented, with strong initiative and self-motivation.
• Resilient and thick-skinned, able to handle high-volume recruitment and challenging conversations.
• Calm under pressure, thriving in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and adaptable to changing organisational needs.
• Professional, reliable, and committed to supporting a positive workplace culture.

Why Join Us?

This role offers a dynamic opportunity to broaden your HR and payroll expertise while supporting a rapidly growing, multi-state workforce. If you excel in high-paced environments and enjoy recruitment, onboarding, event coordination, and payroll accuracy, we encourage you to apply.

Job Types: Full-time, Permanent

Pay: $76,000.00 – $77,000.00 per year

Work Location: In person