Position Description
3 days ago
January 2025
Position Title Payroll Officer
Division People and Culture
Reports to Payroll Lead
Mission, Vision and Values
Mission: To deliver the highest quality healthcare experience for patients.
Vision: To be the preferred choice for patients, doctors, and staff and to be recognised for the
provision of high-quality clinical care.
Values: Bethesda Health Care is committed to the following values:
Teamwork – We create an environment of unity and togetherness.
Respect – We recognise and acknowledge the uniqueness and value of every individual.
Integrity – We demonstrate honesty and trust.
Compassion – We work to express God's love through a caring expression of kindness,
tolerance and tenderness.
- Excellence – We excel in all that we do so that we can promote the Mission of Bethesda
Health Care.
- Professionalism – We have pride in the high level of care and service we offer.
Staff are expected to demonstrate these values in the way they work, live the positive behaviours
described in the Bethesda Health Care Code of Conduct, and contribute to and promote the positive
working culture of the organisation.
Position Summary and Role Purpose
Supports the Payroll Lead in ensuring accurate and timely payment to all employees. This role
contributes to the maintenance of efficient, compliant payroll systems and processes, ensuring
adherence to relevant legislation, awards, and internal policies while delivering a high standard of
service.
Key Working Relationships
Internal External
Executive Manager, People and Culture Superannuation Funds, including HESTA
Payroll Lead Salary Packaging Provider
Human Resources Payroll System Provider
Ward and Department Managers Time and Attendance System Provider
Finance
All Staff
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Key Responsibilities
- Process end-to-end fortnightly payroll, including data uploads from the rostering system to
the payroll system and reporting.
- Prepare and process fortnightly adjustments, including changes to employment conditions,
terminations, leave cash-outs and payouts, employee deductions, allowances, and salary
packaging in coordination with the external provider.
Prepare and process end-of-month superannuation payments via QuickSuper.
Respond to payroll-related queries from internal and external stakeholders, providing
accurate and customer-focused support.
- Assist the Payroll Lead in maintaining payroll systems to ensure compliance with legislative
requirements and accurate payroll processing.
- Support regular audits to verify the accuracy of payroll and rostering systems, ensuring
correct payments and leave accruals, while contributing to maintaining payroll work
instructions and identifying process improvements.
Stay up to date with changes to payroll-related legislation and ensure ongoing compliance.
Maintain accurate and up-to-date employee personnel files.
Assist with People and Culture projects and initiatives and provide additional support to the
Payroll Lead as required.
Health, Safety and the Environment
Lead by example in fostering a positive safety culture at Bethesda Health Care.
Adhere to all Bethesda Health Care policies, procedures, and standard operating guidelines
related to Work Health and Safety (WHS).
Immediately report any incidents or hazards.
Use all required safety measures, protective devices, and personal protective equipment.
Complete all mandatory WHS training and education.
Promote all staff well-being through respectful communication and interactions.
Actively participate in WHS consultative processes.
Uphold Bethesda Health Care's commitment to environmental stewardship by integrating
sustainable practices into all duties.
Governance Quality and Risk
- Read and abide by the safety and quality responsibilities relevant to your role as outlined in
the Clinical Governance Policy/Framework.
- Abide by Bethesda Health Care's Code of Conduct, Work Health and Safety legislation, Equal
Opportunity Act, and Disability Services Act.
- Promote a culture that supports safety and quality by engaging with clinical performance and
safety processes at the unit level.
Record initiatives and issues in our Clinical Governance System.
Encourage and support clinicians to speak up for safety.
Complete all mandatory training, engage in development reviews, and contribute to the
growth and success of others.
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Partnering with the Consumer
Acknowledge and involve patients in their care, address clinical and non-clinical inquiries, provide
appropriate assistance, and promote the use of formal feedback systems.
Selection Criteria
Essential
- Minimum of 2 years' demonstrated experience in Payroll operations within a medium-sized,
complex organisation with a strong service focus, preferably in a healthcare setting.
- Sound knowledge of Human Resources and Payroll legislation, including Fair Work,
Superannuation, and Taxation requirements.
- Understanding of Modern Awards and Enterprise Agreements and their practical application
in payroll processing.
- Strong attention to detail with the ability to use initiative, coupled with well-developed
communication, organisational, and time management skills.
- Commitment to process improvement and an understanding of auditing principles and
practices.
- Willingness to adapt to changes in the payroll environment through continuous learning and
development.
- Dedication to providing high-quality, customer-focused service.
Desirable
Experience using Access Micropay and Humanforce systems.
Tertiary qualification in Payroll, Human Resources, or a related field.
Acceptance of Position Description
Employee Date
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