Executive Assistant

1 week ago

Brisbane, Queensland, Australia WHITEFOX Real Estate Full time $60,000 - $120,000 per year

Company Description

WHITEFOX is a design-led real estate group known for its bold brand, strategic growth, and uncompromising pursuit of excellence. With offices across Australia and New Zealand and further international expansion underway, WHITEFOX operates across residential sales, advocacy, project marketing, media, and joint ventures. We move fast, think sharp, and set new standards in the industry.

Role Description

We're seeking a highly organised and proactive Executive Assistant to support the National Projects Director of WHITEFOX Brisbane. This role demands exceptional attention to detail, initiative, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

  • Calendar & Scheduling Management:
     Coordinate and confirm all appointments, ensuring seamless daily operations.
  • Meeting Management:
     Attend meetings, take minutes, circulate notes promptly, and assign clear action items with owners and deadlines.
  • Travel Coordination:
     Manage flights, accommodation, and logistics with accuracy and foresight.
  • Inbox & Communication Support:
     Monitor emails, draft responses, follow up on outstanding items, and prioritise what matters most.
  • Personal Administration:
     Handle personal tasks and logistics to maximise executive efficiency and focus.
  • Meeting Preparation:
     Prepare and organise all necessary documents and context ahead of time.

About You

You're confident, detail-driven, and two steps ahead. You communicate clearly, move quickly, and thrive in an environment that values initiative and excellence.

If you're ready to join a brand that does things differently and contribute to the success of WHITEFOX Brisbane, we'd love to hear from you.

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