Executive Assistant

Executive Assistant

About the opportunity

As the Executive Assistant you will provide high level executive administration support to the Executive Director of Project Development and their leadership team ensuring timely, accurate and confidential execution of tasks. You will support project coordination and assist in the functioning of day to day operations.

Key responsibilities will include but are not limited to:

• Managing competing priorities, delegating Director commitments where necessary whilst providing

consistently high levels of support, meeting deadlines and acting with discretion and maintaining confidentiality.
- Build relationships by liaising with Government Agencies, Stakeholders and other staff on behalf of the Director - specifically amongst the Inland Rail Executive Leadership Team and wider ARTC Group, Executive offices.
- Investigate, analyse and collate information on key initiatives, ensuring key stakeholders are briefed and informed.
- Use independent judgment in the absence of the Director to prioritise and action important matters to ensure that they are kept abreast of important information as it becomes available and that important

matters are dealt with as appropriate in a timely manner.
- Prepare and distribute correspondence, agendas, minutes, presentations, and reports as required by and on behalf of the Director ensuring accuracy and efficiency to assist in the delivery and dissemination of information both internally and externally.
- Provide efficient support by organising meetings, events and arranging complex travel itineraries.
- Managing incoming correspondence including emails, briefs, letters and appointment requests.
- Ensure that all reports, presentations and correspondence prepared for the Director and the rest of the business unit are accurate and professionally presented to enable meetings to be run with maximum efficiency and effectiveness.

About You

You will need to be highly organised, discreet and proactive with exceptional communication skills and the ability to manage competing priorities in a fast paced environment. You will need to have good judgement, be a people person and thrive on providing consistently high stand of work.

You will be able to demonstrate

• Displayed success in a similar Executive Assistant role in a large organisation.
• Professionalism, discretion and integrity.
• Excellent written and verbal communication skills.
• Being a self starter with initiative and attention to detail.
• Effective stakeholder engagement and influencing skills.
• Ability to identify, prioritise and action problems while being aware of delegated authority.
• Operate efficiently across project and organisational processes and systems.
• Highly effective time management and organisational skills.
• Ability to work independently and manage competing priorities.
• Resilience and a proactive approach to your work.

Desirable

• Certificate / Diploma in Administration or related.
• Experience at Executive Leadership Team level within a government department, government business enterprise or government owned corporation.

About Inland Rail

Inland Rail Pty Ltd is delivering a 1,600km freight line that is transforming how goods are moved around Australia. When fully operational, Inland Rail will connect Melbourne to Brisbane via regional Victoria, New South Wales and Queensland. As one of the largest infrastructure projects in Australia, Inland Rail is helping to address the nation's future freight needs and meet the demands of our growing population. Delivering Inland Rail will help shift more goods onto rail which means safer, less congested roads and fewer emissions and a more resilient and sustainable national freight network.

What you'll be joining

• You will join one of the largest infrastructure programs in Australia.
• This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
• Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
• Inland Rail is an Agile working environment in our State-of-the Art office embracing flexible working conditions.

Our Organisation and Culture

The values that drive us and the work we deliver in the program incorporate Collaboration, Accountability, Respect and Excellence. We welcome like-minded individuals who value our culture.

At Inland Rail, we celebrate, support, and thrive on attracting people from all horizons and walks of life for the benefit of our employees, our program, and our community. Inland Rail is proud to be an equal opportunity and an affirmative action employer. We encourage Aboriginal and Torres Strait Islander candidates to submit their details to us.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

Please note that applications are reviewed from point of advertising so don't delay your application.