Executive Assistant

About Us
JOB DESCRIPTION
IFM Investors is a global asset manager, founded and owned by pension funds, with capabilities in infrastructure equity and debt, private equity, private credit, real estate and listed equities. Our purpose is to invest, protect and grow the long-term retirement savings of working people. We believe healthy returns depend on healthy economic, environmental and social systems - and these are evolving on a scale never experienced before. To find opportunity, build value and meet the needs of future generations, you need scale, skill and expertise. That's what IFM Investors has built up over 30 years.

With assets under management of approximately $233.8 AUD billion (as at 30 June 2025), we prioritise the interests of over 762 institutional investors worldwide. IFM operates from 13 offices across Australia, Europe, North America and Asia.

For more information, visit .

Business Overview
Our Operations team collaborates across the business with a strong emphasis on designing solutions, increasing efficiency and reducing operational risks. The team consists of several areas of specialisation including:

• Transaction Management & Support
• Investment Operations & Client Service
• Investment Risk & Execution Oversight
• Business Transformation
• Investment Accounting & Tax Services
• Implementation
• Information Technology

The Opportunity
At IFM, you're not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that's inclusive, accountable and collaborative. Where you're given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM – so we are happy to talk through what this might look like for you.

The Role
Responsibilities
This role is responsible for providing proactive strategic and operational support to the Chief Operating Officer (
COO
) and the broader Global Operations team. Specifically, this role will:

• Provide professional and comprehensive executive assistance and administrative support to the Chief Operating Officer (COO).
• Support key business management activities for the COO and broader Global Operations team
• Contribute to the overall effective operation of the Global Operations Leadership Team and company by delivering a consistently high standard of work in a timely manner.Lead projects on behalf of the COO as required.
• Contribute to Operations business objectives as determined by the COO through the running of the strategic business planning process, engaging relevant stakeholders to ensure an effective and efficient process.
• Provide guidance to the COO on emerging organisational issues, proposing mitigation or remediation actions, to resolve in a timely manner.
• Deal with a multitude of enquiries from a range of stakeholders at all levels of seniority in a discrete and sensitive manner.
• Design and manage the flow of regular management reporting to COO and the Operations team, supporting the COO in managing Operations agendas.
• Identify opportunities for improved efficiencies from more coordinated and streamlined cross-organisational processes.

Your Background And Experience

• Extensive experience in C-suite administrative support in a corporate environment.
• Experience in a challenging and fast paced environment.
• Experience in dealing with sensitive information, both sensitive in nature and time sensitive.
• Strong emotional intelligence and interpersonal skills.
• High degree of organisational awareness, understanding of where to engage to efficiently manage issues.
• Ability to work autonomously and often under pressure, to anticipate the requirements of the COO, and to determine what can be actioned or referred in their absence.
• Able to demonstrate significant previous experience in managing senior stakeholders to achieve outcomes, including the ability to effectively influence and challenge.
• Demonstrated ability to operate in a complex global business, working across and appropriately influencing matrix teams.
• Experience of interpreting management financial and business reports.
• Ability to deal with significant ambiguity and constantly changing circumstances in a fast-paced environment.
• Highly developed critical thinking, analytical and problem-solving skills.
• Ability to interpret and understanding key messages from varied audiences.
• Current advanced skills in MS Office Suite ie Word, Excel and PowerPoint.

Ready to invest in what matters?
With IFM, that includes your own career. Visit to find out more.

IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process