Administration Officer

Join Our Team at Kurbingui Youth & Family Development

Position: Administration Officer

Location: Zillmere, QLD

Employment Type: Full Time | Permanent

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

Are you a highly organised and proactive administrative professional seeking a meaningful full-time role?

Kurbingui Youth and Family Development is looking for a committed Administration Officer to join our team and play a vital role in supporting day-to-day operations. This position offers the opportunity to contribute directly to our mission of empowering Aboriginal and Torres Strait Islander children, young people, families, and communities across Brisbane North and Moreton Bay.

As part of a passionate and culturally grounded organisation, you'll help ensure smooth administrative processes while working in a supportive and purpose-driven environment. If you're ready to make a difference and bring your skills to a team that values respect, collaboration, and community impact—we'd love to hear from you.

About Us

Kurbingui is a Not-For-Profit (NFP) Aboriginal Community-Controlled Organisation that provides Family, Community, Cultural, Education, Training, and Social Wellbeing Services across the Greater Brisbane, Moreton Bay, and Southeast Regions. Our programs address isolation, social emotional wellbeing, poverty, discrimination, family issues, and unemployment through case management, therapeutic support, outreach, community development, education, training, and community events. Kurbingui collaborates with government, other not-for-profit organisations, agencies, Elders, and community members to ensure high-quality and culturally safe services. Through community-led initiatives and partnerships, the organisation empowers First Nations peoples to thrive and lead positive change.

Key Responsibilities

1. Office Operations

2. Organising and maintaining office systems, including filing and data management.

3. Ensuring office supplies are stocked and equipment is functioning within the office and in all Kurbingui sites.

4. Document Preparation & Management

5. Drafting, formatting, and distributing correspondence, reports, and other documents.

6. Managing incoming and outgoing mail and emails.

7. Record Keeping

8. Maintaining accurate records of company activities, including employee files, financial documents, and meeting minutes.

9. Scheduling & Coordination

10. Organising meetings, appointments, and travel arrangements.

11. Coordinating with internal departments and external stakeholders.

12. Customer Service & Communication

13. Handling inquiries from clients, suppliers, and staff.

14. Acting as a point of contact for administrative support.

15. Compliance & Policy Support

16. Assisting with the implementation of company policies and procedures.

17. Ensuring compliance with relevant regulations and standards.

18. Financial Administration

19. Processing invoices and petty cash.

20. Support to Management

21. Providing administrative support to senior staff or management teams.

22. Preparing presentations and reports as needed.

About You

• Minimum 2 years' experience in an administrative role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills and abilities.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Understanding of and commitment to working with members of Aboriginal and Torres Strait Islander communities.
• Current QLD Driver's Licence.
• Current Blue Card (Working with Children Check) is essential. No Blue Card, No Start.

Criteria

• Qualifications in, or professional experience, in Business Administration or a related field.
• Experience in the not-for-profit or community services sector.
• Familiarity with XERO and or other finance software.
• Competency in data input i.e. case management databases.

What We Offer

At Kurbingui, we're proud to foster a workplace where people feel valued, supported, and inspired. Here's what you can expect when you join our team:

• A welcoming and inclusive Culture
  
  We celebrate diversity and work hard to provide a culturally safe environment where everyone feels respected and empowered.
• Professional Growth Opportunities
  
  Access ongoing training & professional development pathways to build on existing skills and knowledge.
• Competitive Remuneration
  
  Enjoy a generous salary package with flexible salary packaging options.
• Purpose-Driven Work
  
  Make a real difference in the lives of children, young people, families, individuals, and Elders through meaningful, impactful work.
• Leadership & Mentoring
  
  Benefit from mentoring, coaching, and leadership development to help you thrive professionally.
• Wellbeing Support
  
  Take advantage of our paid Employee Assistance Program (EAP) and paid professional supervision to support your overall wellbeing.
• A Collaborative Team Environment
  
  Work alongside passionate colleagues in a supportive and team-oriented setting.

Ready to Make a Difference?

Apply now by submitting your resume and a cover letter addressing the key selection criteria.

For further details or to request a copy of the Position Description, please contact Tina Ridley, Administration Manager,