Senior Project Administrator

About the role

We are seeking a highly organised and detail-oriented Senior Project Administrator to join our team at the Australian Skills Development Institute in Brisbane. In this full-time role, you will be responsible for providing comprehensive administrative support within outsourced, multi-project, client related contexts.

What you'll be doing

1. Providing comprehensive oversight of project administration, scheduling, and coordination for curriculum development and related training delivery projects to ensure efficient execution.
2. Developing and maintain detailed project documentation, schedules, tracking milestones, workflows, and deliverables.
3. Preparing, reviewing, and presenting submissions, status updates, and project reporting updates to stakeholders and management, including analytical insights, risk management, and recommendations to inform decision-making.
4. Building and maintaining reporting dashboards and tools in Microsoft Power BI and Excel to track exceptions, escalation triggers, and human resources workflow performance in real-time.
5. Redesigning process frameworks and implement standardised SharePoint structures to centralise documentation, automate task tracking, and improve data accessibility.
6. Engaging with subject matter experts, project managers, and other stakeholders to ensure technical and operational schedule requirements are met.
7. Identifying, assessing, and proposing project risk mitigation responses and monitor and report on implementation of risk mitigation strategies and contingency plans.
8. Overseeing contractor deliverables and report on performance variations against work orders.

What we're looking for

1. Minimum ten years' experience in program or project administration in complex multi-stakeholder environments.
2. Minimum eight years' project administration experience in nationally regulated vocational education and training (VET) organisation contexts.
3. Demonstrated experience in developing and maintaining complex project schedules and resourcing plans.
4. Excellent communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels.
5. Proven track record in implementing process improvements and standardised documentation systems.
6. Experience in building and maintaining real-time reporting tools and dashboards in Microsoft Power BI and Excel.
7. Experience conducting risk and compliance reviews, reconciliations, and governance reporting, with presentations to senior management
8. Strong preference for relevant experience gained in multi-cultural, developing country contexts.
9. Tertiary qualifications in a relevant field (e.g. Postgraduate level in Business Administration, Project Management)

What we offer

At the Australian Skills Development Institute, we are committed to creating a positive and supportive work environment for our employees. We offer competitive remuneration, opportunities for career development, including flexible work arrangements.

About us

The Australian Skills Development Institute provides a range of specialised education and training support services to secondary and tertiary institutions (i.e. VET/University) as well as in-house corporate training academies. We are typically engaged to provide project based services as instructional designers, curriculum developers, project administrators, online learning program developers, and provide capacity development support through specialised training, professional consulting and mentoring services. With a strong focus on innovation and continuous improvement, we are dedicated to delivering exceptional outcomes for our clients.

If you have the skills and experience to excel in this role, we encourage you to apply now.